Assistant Project Coordinator

About Ashtel Studios

Ashtel Studios is an established consumer products company with over two decades of expertise in launching innovative, design-focused items. Working alongside prominent national retailers and renowned brands, they cover diverse sectors such as oral care, baby and kids products, personal care, and wellness. Notably, in 2023, the company was honored as an Inc. 5000 fastest-growing company in the US. The workplace culture prizes collaboration, agility, and solution-driven approaches, valuing team members who are organized, proactive, and dedicated to driving project progress.

Role Summary

The Assistant Project Coordinator plays a critical role supporting the Project Management Department by organizing and overseeing tasks spanning internal teams and outside vendors. The individual ensures that project directives from Sales and other departments are accurately fulfilled on schedule. This role demands excellent communication skills, an aptitude for managing numerous concurrent activities with meticulous attention to detail, and a proactive mindset to maintain workflow efficiency and project momentum.

Key Responsibilities

• Assist in defining objectives, timelines, and outputs for projects
• Monitor project progress, key milestones, and deviations
• Detect potential risks or challenges early and notify relevant parties
• Track issues until resolved and keep comprehensive records
• Provide support to internal teams such as Sales and Business Development for project-related queries
• Deliver prompt and clear responses to both internal and external communications including client questions
• Facilitate cross-department communication to ensure coordination and consistency
• Maintain accurate project documentation and records within the Monday.com platform
• Promote adherence to established workflows on Monday.com and aid in enhancing platform consistency and accountability
• Participate in meetings associated with creative and product development initiatives, maintaining accurate notes and follow-up items
• Support the delivery of project assets to stakeholders and assist in gathering feedback and approvals to advance projects

Core Competencies

• Effective verbal and written communication
• Strong detail orientation ensuring accuracy in documentation and follow-up
• Excellent organizational skills managing information, deadlines, and multiple tasks
• Adaptability to shifting priorities and project requirements
• Time management skills supporting prioritization of multiple simultaneous projects
• Problem-solving skills with a proactive mindset to foresee and address issues
• Multi-tasking abilities without loss of focus

Qualifications

• Minimum of two years experience in project coordination or management roles
• Proven ability to handle multiple projects amid changing priorities
• Capacity to thrive in fast-paced, deadline-oriented environments
• Self-driven, resourceful, and collaborative work style
• Familiarity with Monday.com is beneficial but not mandatory

Location

Position requires physical presence at Ontario, CA 91761.

Benefits

• 401(k) retirement plan with company matching
• Performance-based bonuses
• Coverage for dental, health, and vision insurance
• Employee discounts
• Paid time off