Associate, People and Experience Team (Junior)

About VaynerMedia

VaynerMedia is a forward-thinking global creative and media agency, established in 2009 and independently owned. With a presence in major cities including London, Amsterdam, New York, Los Angeles, Singapore, Tokyo, Sydney, Bangkok, Kuala Lumpur, and Mexico City, we focus on impactful ideas that drive genuine change for our clients. We have been recognized with numerous awards such as Cannes Lions, Clio Awards, D&AD, and The Webbies.

Our Culture and People Philosophy

At VaynerMedia EMEA, culture defines us, and empathy is the foundation of how we cultivate it. Our diverse team collaborates to provide inventive, strategic, and creative solutions, united by one timeless advantage: PEOPLE. Our People & Experience team is redefining traditional HR by delivering services with empathy, professionalism, patience, humor, and kindness while centering every action around the employee's journey.

Role Overview

The People and Experience (PET) Associate plays a pivotal role in managing daily administrative tasks with precision, ensuring thorough and accurate handling of employee data within platforms such as HiBob, Moore Payroll, ClickUp, and Greenhouse. This position oversees documentation including contracts, reference letters, promotion and termination communications, and acts as an ambassador throughout the employee lifecycle from onboarding to exit processes.

Responsibilities

• Maintain flawless accuracy in all PET administrative databases and systems.
• Prepare and manage employee-related documents like contracts, reference letters, and leaver communications.
• Champion the employee experience across all stages, from joining to leaving the company.
• Provide prompt and effective responses to routine people-related inquiries from employees.
• Generate and interpret reports, identifying key insights for management and the People team.
• Assist the People Operations team with system maintenance and administrative duties.
• Collaborate with Finance to process monthly payroll inputs and manage PET invoices.
• Offer administrative assistance in employee relations matters, including note-taking and drafting letters.
• Manage and report on absence and holiday tracking.

Candidate Profile

• Highly detail-oriented with excellent organizational, prioritization, and multitasking abilities.
• Adaptable and comfortable in a fast-changing, dynamic work environment.
• Strong team player with positive interpersonal and communication skills.
• Committed to handling confidential data with integrity and discretion.
• Fluent in English (spoken and written); knowledge of additional languages or European country experience is advantageous.
• Proactive and solution-focused with the ability to take initiative independently.
• Task-driven and efficient in managing to-do lists and project completion.
• Passionate about fostering superior employee experiences emphasizing performance, rewards, and wellbeing.
• Embrace and promote VaynerMedia's culture as a vital part of personal and professional growth.
• Previous experience in a media/creative agency or start-up environment (including internships) is beneficial but not mandatory.
• Proficient with G-Suite applications (Gmail, Calendar, Drive, Docs, Sheets) and Microsoft Office (Word, Excel, PowerPoint).

Employee Benefits

• Unlimited vacation days plus an additional birthday leave day.
• Access to YuLife, an online discount platform.
• Enhanced parental leave policies.
• Unlimited coaching sessions available individually or in group settings.
• Participation in a cycle to work scheme.
• Employee assistance programs covering financial, mental, and physical wellbeing.
• Cash Plan via Medicash with Level 1 coverage, including options to add partners and up to four children free of charge.
• Virtual GP consultations, Skinvision, 24/7 health and stress helplines, discounted gym memberships, and Medicash extras.
• Life assurance and income protection plans.
• Group personal pension scheme.

Additional Information

VaynerMedia operates more like an entrepreneurial lab than a traditional agency, focusing on problem-solving and innovation rather than conventional advertising. Our start-up-like environment offers a fast pace and opportunities to collaborate with talented colleagues while working with leading global brands. The company is an Equal Opportunity Employer, ensuring fair employment practices without discrimination. Candidates must have authorization to work in the UK.