Executive Assistant

About The Role

We are seeking a highly capable Executive Assistant to provide dedicated support to business owners managing a portfolio of expanding companies in the UK and UAE. This is an active role beyond traditional administrative duties, ideal for an individual who flourishes in dynamic entrepreneurial settings, takes initiative, and enjoys driving projects to completion.

Key Responsibilities

• Oversee complex executive calendars across various businesses and multiple time zones.
• Arrange meetings, travel itineraries, and coordinate executive schedules effectively.
• Balance competing priorities and shifting demands proactively.
• Prepare detailed reports, presentations, and business documents as needed.
• Compose professional emails and other official correspondence.
• Handle confidential information with utmost discretion and professionalism.
• Filter and manage incoming requests, ensuring prioritization aligns with strategic objectives.
• Support recruitment, onboarding, and various people-related initiatives across businesses.
• Assist in operational, financial, and administrative activities, liaising with suppliers and external partners.
• Coordinate multiple projects simultaneously, maintaining trackers and following up to ensure deadlines are met.
• Hold team members accountable diplomatically and escalate potential risks or delays promptly.
• Facilitate clear, timely communication within teams across locations, serving as a pivotal link between business owners and internal departments.
• Identify and implement improvements to systems and workflows to enhance organizational efficiency and accountability.

About You

Success in this position requires a proactive mindset and strong organizational skills. Ideal candidates will possess excellent communication abilities, be comfortable managing changes in a fast-paced environment, and have a desire to solve problems and take ownership of their work without requiring constant direction.

Essential Skills & Experience

• Proven experience in executive support, business operations, project coordination, or office management roles.
• Superior organizational and time management capabilities.
• Exceptional verbal and written English communication skills.
• Proficient with Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint.
• High attention to detail and the ability to juggle multiple priorities effectively.
• Strong problem-solving skills and the ability to operate independently.

Preferred Experience

• Previous support for business owners, directors, or senior leadership.
• Experience in entrepreneurial, fast-moving environments.
• Familiarity with collaboration tools such as Microsoft Teams, Slack, or project management platforms.
• Capability to manage several projects concurrently.

Work Environment & Benefits

• Competitive salary combined with performance bonuses.
• Work closely with seasoned entrepreneurs, gaining exposure to diverse industries.
• Significant responsibilities from the outset and rapid career growth opportunities based on merit.
• A role full of variety where no two days are the same.
• Supportive, collaborative workplace culture focused on learning and development.

Additional Information

This full-time position is based onsite in Dubai, UAE. Candidates must be flexible to support business hours spanning the UK and UAE and maintain strict confidentiality and professionalism. The role demands comfort in professionally challenging colleagues and persistence to ensure tasks are completed successfully.