Marketing & Events Coordinator (Fixed-term Contract)

Role Overview

The Marketing & Events Coordinator at Greentank Technologies is pivotal in orchestrating the physical brand presence by organizing, preparing, and executing trade shows, conferences, and industry events.

Key Responsibilities

• Take charge of all logistics related to trade shows and events, including packing, tracking, and unpacking marketing materials and displays.
• Attend events to oversee booth setup and dismantling, manage storage zones, and assist in lead collection and client interactions.
• Coordinate shipping, freight, and storage logistics with vendors to ensure timely arrival of event equipment.
• Handle travel plans such as flights, accommodations, and local transport for team members and maintain accurate budgets and schedules for events.
• Conduct competitor analysis and identify strategic opportunities for participating in or sponsoring future events.
• Collect and organize marketing content assets including client testimonials, case studies, and multimedia materials.
• Maintain and manage the inventory of event resources and support internal teams with file and asset organization requests.
• Investigate industry awards and manage application processes by gathering necessary documentation and assets.
• Perform additional related tasks as assigned.

Candidate Requirements

• Currently pursuing or completed a post-secondary degree/diploma or an equivalent blend of education and experience in communications, marketing, media, or event planning.
• Valid passport enabling international travel to the USA and Europe is mandatory.
• Possession of a vehicle for local travel within the Greater Toronto Area is advantageous.
• Demonstrated expertise in trade show and event logistics; experience with international exhibitions is a plus.
• Capable of managing multiple projects efficiently within dynamic environments, with great attention to detail.
• Excellent interpersonal and communication skills to liaise effectively with vendors, event partners, and internal teams.
• Proficient with Google Suite and Microsoft 365; familiarity with Adobe Creative Suite tools like Illustrator, Photoshop, and InDesign is considered an asset.
• Strong motivation for marketing operations and ability to engage in physical activities on-site, including lifting and organizing materials.

Compensation & Additional Details

This position offers an hourly wage of $24. The role requires travel to international events and physical involvement in event logistics on-site.