Material Planner/Buyer

About O’Neill Vintners & Distillers

Founded in 2004 by Jeff O’Neill, O’Neill Vintners & Distillers is committed to creating exceptional wines accessible to all, emphasizing sustainability, ethical business practices, and care for employees, consumers, partners, and the planet. As a family-owned company and a Certified B Corporation, it ranks among California's largest wineries, with locations across Larkspur, Sonoma, Paso Robles, and Parlier. Its portfolio includes award-winning brands such as Line 39, FitVine, Harken Chardonnay, Rabble, and more.

Role Overview

The Material Planner/Buyer is integral to the Supply Chain team, responsible for ensuring timely procurement of dry goods, direct materials, and supplies critical to winery production. This position serves as the liaison between vendors and multiple internal teams to maintain accurate inventory and support production schedules. The role requires exceptional organization and adaptability to navigate shifting priorities while proactively securing needed materials.

Key Responsibilities

• Assess material requirements for bottling, dry goods, and other direct materials via MRP and related reports.
• Create and manage purchase orders within the ERP system, ensuring vendor confirmations and on-time deliveries.
• Execute procurement of non-stock items like MRO in alignment with requisitions and company policies.
• Complete purchase order receipt entries in the ERP system and maintain up-to-date delivery forecasts.
• Communicate promptly with vendors on shortages and quality issues, documenting vendor performance on lead times and quality metrics.
• Assist with purchasing negotiations using RFQs and forecast data.
• Collaborate closely with Demand/Supply Planning, Bottling, Finance, Warehouse, Production, Sales, and Marketing teams to synchronize material orders and inventory accuracy.
• Support inventory control efforts, including tracking of bottling waste and discrepancy resolution.
• Provide backup data entry in the ERP system as necessary and perform clerical duties such as report generation, filing, and mailing.
• Contribute to departmental projects, safety meetings, and initiatives promoting environmental sustainability.

Qualifications

• Bachelor’s degree in Business, Supply Chain, Logistics, or related discipline, or equivalent experience.
• Minimum of 2 years' relevant procurement, purchasing, or supply chain experience, ideally within manufacturing or production settings.
• Proficiency using ERP systems for handling purchase orders, inventory tracking, and vendor relationships (experience with NetSuite, Deacom, SAP or similar preferred).
• Strong skills in Microsoft Excel for data analysis supporting purchasing decisions.
• Highly organized with an ability to juggle multiple concurrent vendors, purchase orders, and deadlines.
• Ability to thrive in fast-changing environments with a positive mindset and proactive approach.
• Persistent problem-solver adept at sourcing information and clarifying uncertainties.
• Sound judgment and autonomy to make decisions amid partial information.
• Excellent communication skills for cross-functional collaboration.
• Detail-oriented with strong follow-through to maintain order accuracy and inventory integrity.
• Preferred: background in wine, beverage, or food manufacturing; familiarity with MRP systems and demand planning; certifications such as CPSM or APICS/CSCP.

Work Environment & Physical Requirements

• Position is onsite at the Parlier, CA facility, seated in a climate-controlled Supply Planning office adjacent to bottling production and warehouse areas.
• Moderate ambient noise including equipment sounds and team interactions.
• Ability to sit or stand for extended periods, occasionally walk to bottling or warehouse sections, and perform light lifting of 25-50 pounds.
• Capable of sustaining focus amid shared office environment stimuli and multitasking demands.

Compensation & Benefits

This non-exempt role offers hourly wages ranging from $28 to $32, with final placement dependent on qualifications and experience. O’Neill Vintners & Distillers provides a competitive salary and comprehensive benefits for full-time employees, including medical, dental, vision, life insurance, disability coverage, 401(k) with company match, paid holidays, and time off.

Company Values & Equal Opportunity

The company values teamwork, hard work without unnecessary drama, forward-thinking, and problem-solving as a unified team. It is an equal opportunity employer that makes decisions based on merit and business needs without discrimination based on protected attributes.

Additional Information

Employment is contingent upon successful background check and drug screening. Compliance with all company, federal, and state food safety policies is required. O’Neill participates in E-Verify.

Note: The company does not accept unsolicited resumes from recruiters/agencies without signed agreements.