Payroll Administrator

Overview

The City of Brandon is looking to add Payroll Administrator talent to its Human Resources team. This role supports payroll services for more than 750 employees and partner agencies, handling roughly $2.3 million in gross wages every two weeks. It is a meaningful position for someone who values accuracy, confidentiality, problem-solving, and dependable service.

More than one opening may be filled through this competition.

Compensation and benefits

• Annual salary range of $64,387.84 to $69,471.35 based on 2026 rates.
• Comprehensive health and dental coverage.
• Defined benefit pension plan.
• Paid vacation, sick leave, and other eligible leaves.
• Opportunities for professional learning and career advancement.
• Respectful, collaborative, and inclusive team environment.
• Work that contributes directly to the local community.
• Job stability with one of Manitoba's largest municipal employers.

Employment details

• Full-time, permanent position.
• Standard schedule of 36.25 hours per week.
• This role is outside a collective agreement.
• Applications are open to all interested candidates.
• The employer may choose to hire below the posted level.
• The competition includes testing and an interview.
• Successful candidates must provide satisfactory criminal background check results.
• Applications will be accepted until the vacancy is filled.

Role summary

Reporting to the Payroll Officer, the Payroll Administrator is responsible for processing the City’s bi-weekly payroll for hourly and salaried staff, as well as partner agencies. The position ensures payroll is handled accurately, confidentially, and in line with legislation, internal policies, and several collective agreements, while also providing responsive customer support.

Key duties

• Run accurate, on-time bi-weekly payroll for hourly and salaried employees.
• Check, validate, and enter timesheets, payroll reports, employee changes, and adjustments, and work through discrepancies with supervisors.
• Compute earnings, special payouts, retroactive pay, salary changes, vacation accruals, statutory holiday balances, continuous seniority dates, taxable benefits, and related payroll items.
• Handle payroll deductions such as income tax, pension, medical and insurance plans, union dues, garnishments, donations, and other required or optional deductions.
• Prepare payroll-related government, pension, benefit provider, union, T4, T4A, Record of Employment, survey, year-end, remittance, and other statutory reports.
• Complete payroll AP, AR, general ledger reconciliations, journal entries, and payroll reporting for managers and outside organizations.
• Keep payroll records current for new hires, employee details, pay rates, deductions, addresses, and system updates.
• Answer payroll questions from staff, supervisors, government bodies, and members of the public, and investigate issues until resolved.
• Train and assist employees with payroll coding, payroll submissions, and related processes.
• Work with IT to support payroll systems, test upgrades, and maintain system reliability.
• Follow up on missing payroll approvals and ensure legislative deadlines are met.
• Interpret and apply payroll provisions in City policies and multiple collective agreements, including CUPE, IAFF, BPA, E-911, and ATU.
• Recommend, document, and implement process improvements, GOGs, and other payroll procedures.
• Accept employee benefit and insurance payments during approved leaves and provide payroll information to bargaining teams when needed.
• Perform additional duties as required by operational needs.

Qualifications

• Grade 12, G.E.D., C.A.E.C., or a Mature High School Diploma.
• Post-secondary study in Business Administration, Management, Human Resources, Accounting, or an equivalent mix of education and relevant experience.
• Payroll Compliance Practitioner (PCP) certification, or willingness to earn it within a defined timeframe.
• At least 3 years of experience administering a computerized payroll system.
• Preferred: training in general accounting practices.
• Preferred: at least 3 years of experience with Dayforce.
• Preferred: 5 or more years of payroll administration experience.

Working conditions

This position combines independent work with teamwork in a supportive Human Resources environment. The successful candidate will manage multiple priorities, use good judgment, build strong working relationships, support ongoing process improvement, and help deliver reliable payroll services.

How to apply

Applicants should submit a cover letter and resume online. For the complete job description, contact HR@brandon.ca.

Equity, diversity, and accessibility

The City of Brandon is committed to a respectful, inclusive, and barrier-free workplace. Accommodation is available at every stage of recruitment and selection in line with the Accessibility for Manitobans Act (AMA). Candidates who need accommodation are encouraged to request it.

Only candidates selected to continue in the process will be contacted.