Procurement Officer

About the Role

The Procurement Officer, reporting to the Administrative Services Manager, is responsible for overseeing and coordinating all procurement activities for the JCCUL Group. The primary goal is to ensure the efficient and cost-effective acquisition of necessary goods and services, strictly adhering to established procurement policies and procedures.

Responsibilities

• Contribute to procurement planning to align with organizational objectives, operational requirements, and budgetary allocations.
• Support the creation and upkeep of annual budgets, procurement plans, and implementation timelines to facilitate timely procurement of goods and services.
• Manage the sourcing, tendering, and supplier selection processes in accordance with approved procurement policies and procedures.
• Negotiate pricing, contract terms, and delivery schedules with suppliers to achieve cost savings while maintaining quality and service standards.
• Oversee inventory levels and analyze consumption patterns to forecast procurement needs and enhance operational efficiency.
• Maintain precise procurement records and documentation for reporting, audit, and governance purposes.
• Cultivate and manage supplier relationships, assessing their performance to ensure reliability, quality service, and ongoing improvement.
• Administer and monitor active contracts to ensure adherence to agreed terms, pricing, service levels, and delivery schedules.

Qualifications and Experience

• Possession of a Bachelor’s Degree in Business Administration, Procurement and Supply Chain Management, or a comparable qualification.
• Completion of training or certification in Contract Management, Negotiation, Project Management, or Inventory Management.
• A minimum of three years of relevant experience in a similar role, preferably within a structured organizational setting.

Knowledge, Skills, Competences, and Personal Attributes

• In-depth knowledge of procurement policies, regulatory and ethical guidelines, and best practices.
• Proficiency in sourcing, tendering, contract administration, and supplier relationship management.
• Understanding of inventory management, demand planning, and supply chain principles.
• Familiarity with contract law, negotiation tactics, and commercial risk management.
• Experience with market analysis, cost assessment, and value-for-money evaluation methodologies.
• Excellent negotiation and stakeholder management abilities.
• Strong capacity for sound judgment and decision-making, ensuring fairness, transparency, and optimal value.

Special Conditions

• The role operates within a standard office environment.
• Occasional work beyond standard office hours may be necessary.
• A dedication to upholding core principles of fairness, integrity, transparency, cooperation, accountability, and respect is essential.