Procurement Operations Lead

About Pinnacle Group, Inc.

Pinnacle Group is dedicated to connecting individuals with career opportunities. For 25 years, we have upheld our core values of prioritizing people, striving for excellence, and contributing to our communities. As a premier workforce solutions provider, we support the talent acquisition needs of global leaders across financial services, technology, communications, utilities, and transportation. We are recognized as one of the largest women and minority-owned businesses in our sector. Our team comprises service-oriented, dynamic, and diverse professionals who are highly regarded in the industry, and our leadership is committed to advancing the company's growth.

Job Summary

This role is responsible for managing procurement operations, focusing on contract management, procurement analysis, compliance, risk management, and stakeholder collaboration. The ideal candidate will ensure efficient and compliant procurement processes, identify cost-saving opportunities, and maintain strong vendor relationships.

Responsibilities

• Draft, review, and negotiate various agreements including supplier contracts, non-disclosure agreements (NDAs), and service agreements.
• Maintain a comprehensive and accurate record of all contracts, amendments, and renewals within the designated contract management system.
• Proactively track critical contract milestones such as renewal dates, expiration dates, and deliverable deadlines to ensure operational continuity and adherence to terms.
• Collaborate closely with Legal and Compliance departments to guarantee alignment with organizational standards, regulatory mandates, and risk management policies.
• Conduct thorough market and spend analyses to pinpoint areas for cost reduction and enhancements in supplier performance.
• Provide support for competitive bidding processes, including Request for Proposal (RFP) and Request for Quotation (RFQ) procedures, and assist in supplier selection.
• Evaluate proposals from potential suppliers, comparing aspects like pricing, delivery schedules, and added value services.
• Develop and maintain procurement dashboards, Key Performance Indicators (KPIs), and detailed spend reports.
• Ensure all contractual agreements comply with the company's procurement policies, legal requirements, and ethical guidelines.
• Identify and implement strategies to mitigate potential risks associated with suppliers or contracts.
• Support both internal and external audits pertaining to contracts and procurement activities.
• Engage with internal business units to clearly define procurement needs and specific contract requirements.
• Act as the main point of contact for vendor inquiries and manage vendor relationships effectively.
• Communicate significant contractual obligations and procurement-related insights to senior management.
• Work with internal departments such as Legal, Finance, and Operations to manage contract negotiations and secure necessary approvals.
• Oversee contract compliance and performance metrics, identifying opportunities for renegotiation or process improvements.
• Manage a central repository for all contracts and procurement documentation, ensuring accurate tracking and reporting.
• Contribute to the creation and enforcement of procurement policies and best practices.
• Assist in the management of RFP/RFI processes, supplier evaluations, and vendor selection activities.
• Analyze spending patterns to provide strategic recommendations for sourcing decisions.

Qualifications

Education & Experience

• Possess a Bachelor’s degree in Business Administration, Supply Chain Management, Finance, or a closely related field.
• Accumulate 3 to 5 years of professional experience in procurement, contract analysis, or supply chain operations.
• Prior experience in government, construction, or corporate procurement is advantageous.

Skills & Competencies

• Demonstrate strong analytical, organizational, and problem-solving capabilities.
• Exhibit excellent attention to detail and the ability to thoroughly interpret complex contractual language.
• Proficiency in Microsoft Excel and experience with contract management systems such as Coupa, SAP Ariba, or Ivalua is required.
• Possess strong negotiation and effective communication skills.
• Maintain a solid understanding of procurement best practices and relevant regulatory compliance.

Key Performance Indicators (KPIs)

• Reduction in contract cycle time.
• Improvement in supplier performance ratings and on-time delivery rates.
• Quantifiable cost savings achieved through procurement initiatives.
• Positive results from compliance audits and high contract accuracy rates.

Work Environment

The role typically operates within a standard office setting. Hybrid work arrangements may be an option. Occasional travel might be necessary for supplier meetings or site assessments.