Senior Event Coordinator

About We Crush Events

We Crush Events is revolutionizing corporate event management, handling hundreds of events annually for top global clients. We specialize in virtual, in-person, and hybrid event formats, establishing innovative gathering experiences. Our national team of skilled event professionals is growing, and we are looking for a proactive and ambitious Events Coordinator to collaborate closely with our Director of Events in planning and delivering corporate events.

Role Overview

The ideal candidate is a motivated self-starter eager to work alongside the Regional Manager of Events, managing events from inception through execution. You enjoy engaging with people to identify solutions, thrive on task completion, excel at multitasking with exceptional time management, and possess keen attention to detail. Whether experienced or new to events, you seek challenges and are energized by dynamic environments.

Key Responsibilities

• Manage client event budgets ranging from $3,000 to over $2 million, ensuring comprehensive coverage for virtual, physical, or hybrid events.
• Create contracts, run-of-show documents, timelines, and coordinate communication with venues and vendors to fully produce corporate events.
• Oversee event day operations, either onsite or remotely, from setup through teardown.
• Conduct extensive venue research to select ideal locations based on client needs.
• Develop brochures to support venue presentations and event enhancements.
• Assist the Regional Manager of Events in sales activities, including cold calling, digital outreach, client recruitment, and closing bookings.
• Negotiate favorable rates with venues and vendors to optimize event budgets.

Qualifications and Experience

• Bachelor's degree is required.
• 2 to 3 years of relevant experience in event management or hospitality preferred.
• Familiarity with software tools such as CVENT, Zoho CRM, Zoom, G-Suite, and Canva is advantageous.

Collaboration and Work Environment

Regular communication occurs via Zoom with the Regional Manager, headquarters, and other regional markets, emphasizing a collaborative team culture.

Compensation and Benefits

• Competitive salary plus bonus targeting total compensation between $65,000 and $75,000 annually ($50,000 to $60,000 base salary).
• Bonus linked to sales performance and event excellence.
• Additional perks include a cell phone allowance, mileage reimbursement for in-person events, wellness and health benefits, and 401(k) options.

Additional Information

• Location: The role requires a home office setup and is available to candidates located in Austin or Dallas, Texas.
• On-site presence will be necessary for client meetings, partner appointments, and event days.
• Employment begins as a contract during training, transitioning to full-time contingent upon satisfactory performance.