Team Assistant - Artist & Entertainment Relations

Overview

We seek a well-organized and personable Team Assistant to support the Director of Artist & Entertainment Relations along with the broader team. This role involves managing diaries, administration tasks, guest bookings, studio visit arrangements, and supporting special projects, all within a dynamic environment connected to TV, film, and music industries.

Key Responsibilities

• Coordinate and assist with talent and guest interactions, including managing guest bookings and studio visit arrangements, ensuring a professional and welcoming atmosphere.
• Provide comprehensive day-to-day support to the Director of Artist & Entertainment Relations, including calendar management, scheduling, travel plans, and general administrative duties.
• Assist in organizing logistics for meetings, events, and talent-related activities such as charity auctions and podcast requests.
• Support the Artist & Entertainment Relations team by maintaining organized documentation, ensuring up-to-date processes, and facilitating smooth daily operations.

What Makes This Role Exciting

• Engage with high-profile projects across TV, film, music, and entertainment while fostering relationships with diverse partners and talent.
• Take ownership of administrative and logistical responsibilities, becoming a trusted contact for the team.
• Contribute to streamlining project workflows, communications, and documentation for improved team efficiency.
• Collaborate effectively with internal teams, external partners, clients, and talent representatives to support team goals.

Success Indicators

• Establish a productive working relationship with the Director of Artist & Entertainment Relations.
• Become a reliable support figure for the entire team in managing schedules and activities.
• Ensure smooth coordination of diaries, meetings, and studio visits.
• Support event, project, and charity initiatives successfully.
• Build strong connections with colleagues and external contacts.

Candidate Requirements

• Previous experience in personal assistant, assistant, or coordination roles.
• Exceptional organizational skills with the ability to multitask, prioritize, and maintain high accuracy.
• Excellent interpersonal and communication skills, comfortable engaging with stakeholders at all levels through both verbal and written communication.
• Ability to remain composed and effective under pressure in a fast-paced and evolving environment.
• Positive and proactive team-player attitude, willing to assist beyond defined responsibilities.
• Genuine enthusiasm for media, TV, film, and music sectors with a keen desire for professional growth in the entertainment domain.

Additional Information

Applications are accepted until 14 August 2026.