Executive Administrative Assistant

About the Company

The organization provides comprehensive human resources services specifically designed to assist small and midsize businesses. By serving as a strategic partner, it enables these companies to outsource their HR functions, enhancing productivity and allowing them to concentrate on their core activities. Its service offerings encompass payroll administration, human capital consulting, compliance with employment regulations, and employee benefits management including health insurance, retirement plans, and workers’ compensation coverage. The organization operates nationwide and is publicly traded, reflecting its extensive scale and market presence.

About the Role

The Executive Administrative Assistant supports two to three Vice Presidents based in Atlanta by handling confidential administrative responsibilities. This role is essential for organizing their schedules, communications, travel arrangements, and meeting logistics, thereby ensuring the executives can focus on their leadership duties effectively.

Key Responsibilities

• Coordinate mail distribution, calendar management, meeting planning, expense reporting, and travel coordination for assigned Vice Presidents.
• Assist in managing emails to ensure prompt approvals of invoices and requisitions and respond to urgent matters.
• Monitor and follow up on pending action items to ensure completion.
• Prepare agendas for meetings, attend staff gatherings as a note-taker, and track subsequent action points.
• Engage regularly with senior management and their executive assistants for effective communication.
• Provide assistance to other leaders within the Vice Presidents’ group as needed.
• Offer backup support to fellow executive assistants when necessary.
• Perform additional tasks complying with company policies and standards as assigned.

Qualifications

• Preferred Bachelor’s degree or equivalent relevant work experience.
• At least 4 years of experience in a similar administrative role.
• Prior experience within a publicly traded company is advantageous.
• Maintains a high level of confidentiality and discretion.
• Exhibits strong ownership of responsibilities with reliable follow-through.
• Exceptional attention to detail and organizational skills.
• Proficient in Microsoft Office Suite including Outlook, Excel, PowerPoint, and OneNote.
• Ability to prioritize tasks effectively and manage both assigned and self-initiated duties.
• Creative problem-solving skills with a capability to understand broader objectives and detailed steps necessary.
• Confident in booking complex executive travel arrangements.
• Experienced in planning events and meetings including catering and off-site functions.
• Excellent communication skills, both verbal and written, suitable for interaction at all organizational levels.
• Adaptable to dynamic and fast-paced work environments managing multiple priorities simultaneously.

Compensation & Benefits

• The hourly pay ranges from $30.58 to $51.56, with final salary dependent on qualifications, experience, education, and location of work.
• Potential bonuses available aligning with the company's corporate bonus plans.
• Benefits include medical, dental, and vision insurance plans, life and disability insurance, 401(k) with savings options, and an employee stock purchase plan.
• The company observes eleven holidays and provides paid time off along with a comprehensive leave program.

Additional Information

This client is committed to equal opportunity employment practices, embracing diversity and fostering an inclusive workplace where all candidates are evaluated without regard to race, color, religion, gender identity or expression, sexual orientation, or national origin.

Please note, the recruiting agency does not act as the Employer of Record but facilitates introductions between candidates and the hiring company, which manages applications directly.