Executive Assistant - Executive Office

About the Role

A premier financial institution based in Qatar is looking for a seasoned Senior Executive Assistant to provide dedicated support to its C-suite executives. The ideal candidate must be experienced in operating within an executive office, managing sensitive information with discretion, and interacting confidently with senior stakeholders to efficiently handle a demanding leadership agenda without supervision.

Key Responsibilities

• Offer comprehensive executive support to C-suite leaders by managing intricate calendars and balancing multiple priorities.
• Organize executive and board meetings including setting agendas, preparing documents, handling logistics, recording minutes, and ensuring follow-up on assigned actions.
• Serve as the primary contact point for the executive office, overseeing correspondence and coordinating with internal leadership, regulatory bodies, board members, and external partners.
• Develop, review, and polish presentations, reports, briefing notes, and official correspondence in both Arabic and English.
• Arrange domestic and international travel plans, visas, itineraries, and submit accurate expense reports.
• Maintain confidentiality and exercise discretion when dealing with sensitive and market-sensitive information.
• Coordinate executive-level events, manage delegations, and oversee official visits.
• Monitor deliverables across the leadership team, following up to guarantee timely completion.
• Oversee daily operations of the executive office including document control and records maintenance.

Candidate Profile

• At least ten years of experience in executive assistant or similar roles, predominantly supporting C-suite or board members.
• Fluent in both Arabic and English, in spoken and written form, at a professional level.
• Holds a bachelor's degree.
• Experience in financial services, banking, capital markets, or regulated sectors is highly desirable.
• Demonstrated ability to maintain confidentiality and handle sensitive information with care.
• Strong skills in written communication, document drafting, and preparation in both Arabic and English.
• Advanced capability with Microsoft Office tools including Outlook, Word, PowerPoint, and Excel.
• Excellent organizational skills with the ability to prioritize tasks independently, anticipate needs, and manage pressure effectively.
• Professional demeanor and confidence in engaging with high-level internal and external stakeholders.