Executive Assistant

About Rithum

Rithum™ is a highly trusted global commerce network, facilitating seamless collaboration between brands, suppliers, and retailers to enhance e-commerce experiences. Our platform empowers over 40,000 companies to expand their presence across numerous channels, producing an annual Gross Merchandise Volume exceeding $50 billion. We deliver comprehensive solutions for commerce, marketing, and delivery, enabling our clients to craft optimized consumer shopping journeys end to end.

Role Overview

As an Executive Assistant, you will provide high-level administrative and operational support to designated executive leaders. Acting as a reliable partner, you will enhance executive productivity by managing calendars proactively, coordinating meetings, organizing travel, supporting communications, and fostering cross-functional cooperation. Key attributes for success include sound judgment, professionalism, meticulous attention to detail, and adeptness at juggling multiple priorities in a dynamic, growing environment.

Key Responsibilities

• Efficiently manage intricate executive calendars across various time zones, balancing meeting priorities, conflicts, and changing business demands.
• Organize both internal and external meetings, leadership reviews, team gatherings, and other corporate activities.
• Plan and coordinate travel logistics domestically and internationally, including itineraries, lodging, transportation, and expense handling.
• Prepare meeting agendas, presentations, relevant materials, and follow-up action tracking.
• Support daily operational needs of assigned executives to ensure smooth workflows and successful task execution.
• Monitor and maintain action items, deadlines, and essential deliverables to align stakeholders and ensure accountability.
• Keep comprehensive records, documentation, and filing systems well-organized.
• Handle sensitive and confidential information with utmost discretion and professionalism.
• Serve as a liaison between executives and both internal teams and external partners.
• Draft, proofread, and revise correspondence, presentations, reports, and other business documents.
• Establish strong professional relationships across departments to foster collaboration and effective execution.
• Apply sound judgment in managing requests, resolving scheduling issues, and escalating matters when necessary.
• Assist in planning and managing executive meetings, offsite events, and cross-functional initiatives.
• Use productivity tools and AI technologies to enhance organization, efficiency, communication, and administrative tasks.

Qualifications

• At least 4 years experience supporting senior executives in a complex, fast-paced business environment.
• Exceptional skills in organization, prioritization, time management, and keen attention to detail.
• Proven ability to handle confidential information professionally and with discretion.
• Strong verbal and written communication capabilities.
• Demonstrated independence, adaptability, and multitasking proficiency.
• Experience managing complex calendars, travel arrangements, meetings, and executive communications.
• Proficiency using collaboration and productivity software including Google Workspace, Microsoft Office Suite, Slack, among others.
• Familiarity with AI tools such as ChatGPT, Copilot, and Claude to improve draft communications, data analysis, prompt engineering, and documentation.
• Preferred: experience in SaaS, tech, or high-growth companies supporting leadership teams.
• Preferred: background in coordinating executive-level meetings, offsites, or cross-functional projects.
• Preferred: Bachelor's degree or equivalent education and relevant experience.

Travel Requirements

Travel up to 10% of time is expected.

Compensation and Benefits

• Anticipated base salary range: $80,000 to $140,000 annually.
• Eligibility for a discretionary annual bonus of 10% of base salary for non-sales roles.
• Comprehensive benefits including medical, dental, vision plans with company HSA contributions starting from day one.
• Employer 401(k) match at 6%.
• Generous paid time off package comprising 20 PTO days, 9 company holidays, 2 floating holidays, 7 sick days, 2 wellness days, and 1 volunteer day; PTO increases after years of service.
• Parental leave: 12 weeks primary caregiver, 4 weeks secondary caregiver leave.
• Add-ons: accident, critical illness, hospital indemnity insurance, pet insurance, legal assistance, identity theft insurance.
• Life insurance at double salary coverage.
• Access to mental wellness resources including the Calm app and Employee Assistance Program.
• Remote work stipend of $65 monthly for internet expenses.
• Engagement in culture and team-building activities.
• Tuition assistance and career development opportunities.
• Charitable giving match of up to $250 annually.

Work Environment and Values

At Rithum, employees engage with innovative, collaborative, and intellectually curious teams. We prioritize a transparent culture with accessible leadership and provide support aligned with individual career aspirations and personal well-being. This includes a remote-first approach facilitating work-life balance.

Equal Opportunity Commitment

Rithum is devoted to creating an inclusive environment offering equal employment regardless of race, religion, gender identity, sexual orientation, age, disability status, veteran status, or other protected classifications. Employment decisions are merit and qualification based. We also provide reasonable accommodations throughout the hiring process for candidates who require assistance.