Executive Assistant

Company Overview

Jfin Oasis – Mary Café is part of Wahat Bin Jfin Trading W.L.L., a Qatar-based business focused on hospitality, retail, and food and beverage development. The café is positioned as a premium concept influenced by European style and the lively character of Doha. Guests can expect artisanal breakfast options, refined desserts, and specialty coffee served in thoughtfully designed spaces at Msheireb Downtown and Gewan Island. The brand emphasizes quality, innovation, precision, and attentive customer care as it continues to grow.

Role Summary

This is a full-time, on-site Executive Assistant position in Doha, Qatar, supporting senior leadership at Jfin Oasis – Mary Café. The role centers on keeping executive operations organized, communications flowing smoothly, and daily priorities on track.

Key Duties

• Handle calendar planning, meeting coordination, and day-to-day schedule management for executives.
• Arrange business travel, accommodation, and related logistics.
• Prepare, review, and monitor expense reports and basic financial records.
• Maintain organized documents, files, and other administrative records.
• Support internal and external communication by drafting professional correspondence.
• Create presentations and assist with materials needed for meetings or briefings.
• Coordinate logistics for events, visits, and other executive-facing activities.
• Keep office operations running efficiently while helping leadership stay focused on priorities.
• Protect sensitive information and handle confidential matters with discretion.
• Look for practical ways to simplify workflows and improve executive support processes.

Qualifications

• Strong background in executive administration and executive-level support, especially calendar control, meeting coordination, and task prioritization.
• Sound administrative skills, including record management, document preparation, and office organization.
• Ability to manage expense tracking, reconciliations, and related financial documentation.
• Excellent written and verbal communication skills for dealing with leaders, colleagues, and outside contacts.
• A diploma or bachelor’s degree in business administration or a closely related field is advantageous.
• Comfort using office productivity tools such as MS Office, email platforms, and scheduling applications.
• High attention to detail and the ability to work with confidential information responsibly.
• Experience in hospitality, F&B, or retail settings, along with familiarity with the Qatar business environment, is a plus.

Additional Information

No stipend or salary amount was provided in the source. No vacancies, start date, or application deadline were mentioned.