Facilities Coordinator

About Spyros Limited

Spyros Limited is a real estate development firm active in Ghana's market, specializing in the development of high-quality residential properties.

Role Overview

The Facilities Coordinator position demands full-time commitment, focusing on the daily management of building functions across Spyros Limited's portfolio. The role entails overseeing scheduled maintenance, ensuring cleanliness and safety compliance, and providing support to contractors and service providers to guarantee punctual and quality task completion. Additionally, the coordinator monitors facility status, handles resident and staff service requests, maintains logs for maintenance and work orders, assists with budget management, expense tracking, and operational reporting. Close collaboration with property management and cross-functional teams is required to foster a positive experience for residents.

Key Responsibilities

• Coordinate routine maintenance activities and service delivery across facilities.
• Ensure spaces meet cleanliness and safety standards consistently.
• Support and liaise with contractors and service vendors to facilitate timely, quality work.
• Respond to requests from residents and internal staff regarding facility issues.
• Maintain and update records for maintenance schedules and work orders.
• Assist in managing facility-related budgets, monitor expenses, and prepare performance reports.
• Collaborate with property management and other departments to enhance resident satisfaction.

Required Qualifications and Skills

• Proven expertise in Facilities Operations or Facility Management, including maintenance coordination and building services oversight.
• Excellent communication and customer service abilities to effectively engage residents, contractors, and internal teams.
• Experience in property or facility coordination, particularly within real estate or residential developments, is preferred.
• Strong organizational capabilities with attention to detail and ability to manage multiple simultaneous tasks.
• Proficiency in office software and facility management systems for scheduling, documentation, and reporting purposes.
• A degree in Facilities Management, Real Estate, Property Management, or a related discipline is an advantage.