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About the Role

The Human Resource Assistant plays a pivotal role in supporting the HR team by managing and facilitating all stages of the new employee onboarding process. This position ensures every new hire experiences a seamless introduction to the organization through diligent handling of pre-employment paperwork, system integrations, compliance requirements, and first-day preparations. As a key liaison, the assistant collaborates closely with managers and HR staff to foster a welcoming and efficient onboarding journey.

Key Responsibilities

Coordinate and oversee the complete onboarding workflow for all new employees from the moment of offer acceptance through their initial day.
Prepare and distribute new hire electronic documents, ensuring prompt completion of essential forms such as I-9, tax paperwork, direct deposit, and confidentiality agreements.
Accurately input new hire information into HRIS, payroll, and other related platforms including Net Health, iCIMS, UKG, or equivalents.
Assign onboarding checklists, training sessions, and regulatory compliance modules, tracking their progress and completion.
Maintain and regularly verify personnel files for completeness and adherence to compliance standards.
Communicate with hiring managers to confirm onboarding specifics, first-day logistics, and orientation plans.
Respond promptly to new hire inquiries related to benefits enrollment, company policies, and general HR matters.
Monitor onboarding metrics and generate reports for HR leadership to review.
Contribute to the ongoing refinement and enhancement of onboarding procedures aimed at increased efficiency and candidate experience.
Provide support for miscellaneous HR administrative duties as required.
Demonstrate the ability to customize treatment sessions individually.
Follow a Monday through Friday schedule without obligations on weekends or holidays.

Benefits

Participation in 401(k) retirement plan.
Access to medical, dental, vision, prescription, and pet insurance for eligible roles.
Accrual of paid time off (PTO) with options to rollover or buyout at year-end for qualified positions.
Company-sponsored group life insurance coverage.
Availability of flexible spending accounts.
Optional voluntary life insurance, short-term, and long-term disability coverage.
Opportunities for professional growth and career advancement.

About Legacy Healthcare Services

Our nonprofit organization specializes in providing personalized therapeutic care within senior living communities aimed at enhancing residents’ quality of life. Founded and continuously guided by therapists, we are among the largest onsite senior therapy providers in the nation, serving close to 500 communities across the U.S. We are recognized leaders in both innovation and individualized care, making us a preferred partner for senior care facilities.

Join us in empowering senior adults to live purposeful, safe, and joyful lives!

Equal Opportunity Employer Statement

Legacy Healthcare Services is committed to inclusive hiring practices and offers equal employment opportunities to all applicants without regard to race, color, religion, gender, national origin, sexual orientation, gender identity, disability, veteran status, or any other protected category under federal, state, or local law.

Candidate Qualifications

Minimum education of a high school diploma or equivalent; associate’s or bachelor’s degree in Human Resources, Business Administration, or related fields preferred.
One to two years of experience in HR or administrative roles, particularly with onboarding responsibilities favored.
Exceptional attention to detail combined with strong organizational capabilities.
Excellent verbal and written communication skills alongside interpersonal effectiveness.
Proficiency in HR information systems and Microsoft Office; familiarity with applicant tracking systems is a plus.
Capability to manage confidential data discretionarily.

Compensation

The hourly wage ranges between $18 and $20 USD.

Human Resource Assistant