People Coordinator

Overview

We are looking for a temporary People Coordinator to assist with the handling and execution of the Learn, Connect, Grow, Hub technology initiative based in Covina, CA. Working closely with the Senior People Specialist, this position supports project management tasks, stakeholder communication, and operational functions for a significant program rollout. The ideal candidate excels in organization, flexibility, teamwork, and is adept at juggling various responsibilities within a dynamic work setting.

Key Responsibilities

• Assist the Senior People Specialist with coordinating and carrying out implementation activities related to the Learn, Connect, Grow, Hub project.
• Maintain records of project timelines, action items, meeting minutes, follow-ups, and task progress.
• Organize meetings, collaborative sessions, and communications with stakeholders.
• Help prepare project documentation, deliver progress updates, and report findings.
• Support technological implementation efforts including test coordination, issue monitoring, and preparation for launch.
• Collaborate with internal teams, vendors, and stakeholders to facilitate smooth project execution and after-action follow-ups.
• Monitor risks, problems, and dependencies related to the project and escalate concerns appropriately.
• Coordinate training programs, communication initiatives, and stabilization efforts post-launch.
• Provide administrative assistance and operational support integral to implementation tasks.
• Manage multiple concurrent workstreams and adjust to shifting priorities as required by project developments.
• Carry out additional duties assigned as part of the project team.

Desired Qualifications

• Two to three years of experience in project coordination, administrative support, operations, or implementation assistance.
• Excellent organizational capabilities to effectively handle multiple deadlines and priorities.
• Strong written and verbal communication skills to interface with cross-functional teams and external partners.
• Attention to detail complemented by strong follow-through and problem-solving ability.
• Proven ability to work independently while maintaining good collaboration with team members.
• Proficiency with Microsoft Office applications including Teams, Excel, Word, and PowerPoint.
• A dedication to empowering vulnerable senior populations.

Preferred Experience

• Bilingual capabilities in Spanish and English.
• Background supporting projects in healthcare or similarly complex organizational settings.
• Familiarity with project tracking or collaboration software.
• Experience facilitating technology deployments, employee programs, or operational projects.
• Knowledge of training coordination, communications, or project administration.
• Healthcare sector experience.

Success Attributes

• Highly organized with reliability and strong attention to detail.
• A cooperative and responsive partner within teams.
• Adaptability to changing priorities and demands.
• Effective communication and coordination capabilities.
• Capability to perform in a fast-paced environment managing diverse tasks.

Additional Details

• Work Schedule: Monday through Friday, 40 hours per week.
• This is not an entry-level role; preferred experience includes HR coordination, learning and development, platform creation, project planning, and spreadsheet management.
• Reports directly to Senior People Specialist.