Recruiting Coordinator (Contract)

About The Job

This position involves serving as the primary liaison for candidates, overseeing the coordination, scheduling, and management of interviews, as well as arranging travel and accommodation when necessary to ensure punctuality and smooth operations. Utilizing Ashby, our ATS, along with other recruiting tools, is essential to maintain organization and assist our dynamic team in staying efficient. The Recruiting Coordination team collaborates closely to meet objectives, supporting multiple functions through cross-training, hosting, scheduling assistance, and completing designated duties.

This role entails managing a high volume of global interview scheduling, including phone screenings, video calls, presentations, and onsite interviews. It also involves keeping candidates informed about their application and interview status. Developing and nurturing strong relationships with candidates and stakeholders, such as hiring managers and recruiting personnel, and maintaining clear communication channels are key responsibilities.

The role is hybrid, based in our Singapore office, requiring presence onsite Monday to Wednesday.

Responsibilities

• Serve as the main contact for candidates, coordinating and scheduling interviews as well as travel and accommodation logistics.
• Use Ashby ATS and related recruiting software to stay organized and support team workflow.
• Collaborate with Recruiting Coordination team on various functions, including cross-training and hosting duties.
• Manage high-volume global interview scheduling across various formats.
• Communicate timely updates to candidates regarding their applicant and interview progress.
• Build and maintain effective relationships with candidates and internal stakeholders, ensuring smooth information flow.

Requirements

• Minimum of 2 years experience in a recruiting coordinator role within a fast-paced environment.
• Strong commitment to providing an outstanding candidate experience, treating candidates as valued guests.
• Exceptional attention to detail and organizational skills, capable of managing multiple tasks simultaneously.
• Excellent verbal and written communication skills combining professionalism with approachability.
• Self-motivated with a high sense of urgency and meticulous attention to detail.
• Proactive problem-solving capabilities, anticipating challenges and independently making prompt, informed decisions.
• Ability to maintain professionalism and calmness under pressure, with impeccable attention to detail.
• Confidence to manage interview timing strictly, encourage prompt feedback submission, and follow up with recruiters as needed.