Administrative Assistant with Recruiting Support

Position Overview

This role, offered by a partner company based in Canada, merges daily administrative functions with recruitment assistance, playing a key part in maintaining operational efficiency while supporting recruitment initiatives during hiring phases. It suits candidates who thrive on organization, variety, and collaborative teamwork across geographically dispersed operations.

Key Duties

• Provide ongoing administrative assistance to operational staff and leadership for seamless business operations.
• Keep detailed records, trackers, spreadsheets, and documentation accurately maintained.
• Compile reports, correspondence, documents, and weekly summaries to support operational activities.
• Coordinate meetings, schedules, calendars, and timely follow-up to ensure progress on priorities.
• Manage emails and routine communications efficiently within the team.
• Maintain organized filing systems to ensure information accessibility and currency.
• Work closely with team leaders and field personnel to assist with everyday operational requirements.
• During recruitment periods, screen candidate applications and resumes thoroughly.
• Conduct preliminary telephone screenings assessing candidates' fit, availability, and qualifications.
• Arrange interviews and maintain up-to-date applicant tracking records.
• Track recruitment activities across job sites and suggest improvements.

Candidate Requirements

• Exceptional organization and ability to handle multiple tasks with high attention to detail.
• Strong written and verbal communication skills, professional and clear.
• Comfortable learning and utilizing spreadsheets, email platforms, and various software tools.
• Demonstrated ability to work autonomously, taking responsibility for tasks through to completion.
• Dependable with efficient time management and self-directed work approach.
• Availability for full-time hours including some evenings and weekends.
• Must be legally permitted to work in Canada.
• Prior experience in administration, office coordination, recruitment, customer service, or call center roles is beneficial.
• Knowledge of applicant tracking systems and data management solutions is an advantage.

Benefits and Work Environment

• Permanently employed full-time position.
• Hourly wage of $19.50 plus additional on-target earnings (OTE).
• Predominantly virtual work setup with some hybrid elements.
• Defined performance goals and pathways for growth within operations or recruitment domains.
• Comprehensive training and ongoing support from experienced operational teams.
• Opportunity to develop skills in administration, coordination, and recruitment while working alongside diverse teams.

Additional Information

The hiring partner manages all application processing and subsequent stages. Applications are evaluated using AI systems to ensure fairness and efficiency; however, final hiring decisions rest with human recruiters. Applicants' personal data is processed in compliance with applicable data protection laws, with rights available regarding data access and correction.