Billing and Invoice Analyst

About CAA Club Group

CAA Club Group is dedicated to ensuring the safety of its over 2.6 million members across Ontario and Manitoba, providing essential products and services that promote security on the road, at home, and while traveling. As a member-based organization, we also champion causes like road safety, infrastructure improvements, environmental protection, seniors' mobility, and consumer rights. Our Associates foster a supportive, success-driven workplace culture to serve our members' best interests.

Role Overview

This position centers on managing all IT-related purchasing activities including purchase orders, authorizations, invoice reconciliation, and payments while maintaining compliance with approval protocols and accounting standards. The role also involves supporting IT senior management with meeting coordination and participating in special projects.

Key Responsibilities

• Administer all IT purchase orders ensuring correct account coding and classification as capital or expense.
• Prepare purchase authorizations and verify necessary approvals via SAP.
• Distribute purchase orders to vendors for order placements.
• Reconcile IT invoices, ensuring accuracy, appropriate account codes, and managerial signatures.
• Ensure timely payment processing and manage yearly departmental cross charges, reflecting staffing changes.
• Address invoice discrepancies and coordinate credit returns with vendors.
• Manage the CSS_Invoice email account to monitor receipt of invoices appropriately.
• Maintain a high volume of CIO-related tasks and support Directors by scheduling meetings and coordinating logistics including venue, food, and AV requirements.
• Organize quarterly IT Senior Management and additional executive meetings.
• Collaborate with SAP team for processing purchase orders and invoices aligned with IT needs.
• Participate in other special assignments as necessary.

Qualifications

• Post-secondary degree or diploma.
• At least five years of relevant professional experience.
• Proficient in Power BI, Microsoft Word, Excel, and PowerPoint.
• Exceptional organizational skills and attention to detail.
• Strong verbal and written communication, customer service, and interpersonal abilities.
• Capability to work collaboratively as well as lead teams effectively.
• Ability to multitask, prioritize duties, and meet deadlines reliably.
• Good negotiation skills and a proactive, responsible, and professional demeanor.
• Ability to maintain confidentiality of sensitive information.

Additional Information

Salary expectations will vary depending on candidate experience, skills, location, and the specifics of the position. Candidates with outlying expectations are still encouraged to apply. Internal candidates should apply within 10 business days of posting. The recruitment process may involve AI-supported tools. CAA Club Group is committed to diversity, equity, and providing accommodation for applicants with disabilities upon request.