Construction Project Coordinator

About Ecosystem

Ecosystem is committed to accountability and results, integrating engineering and construction from design to implementation and commissioning. We focus on solving complex energy and decarbonization challenges in the built environment. Recent projects include the University of Toronto, Humber College, and Toronto Zoo.

Role Overview

As a Construction Project Coordinator at Ecosystem, you will drive team efficiency by taking initiative, owning tasks, and ensuring smooth progression of work. You thrive in dynamic environments with evolving priorities, bringing clarity, structure, and momentum. Communication and adaptability are key, as you collaborate with diverse stakeholders and keep teams aligned.

Key Responsibilities

• Manage project schedules, meetings, and documentation in coordination with the Project Team, supporting design and construction phases.
• Facilitate tender and contract workflows by preparing RFPs, collecting bids, and consolidating bids for analysis.
• Organize and participate in project meetings, documenting key decisions, information, and actions clearly.
• Track project progress via status reports and maintain timely communication of updates.
• Create and manage Change Orders (COs) and Requests for Information (RFIs), maintaining budget accountability including forecasting cash flow.
• Systematically organize project documents, ensuring completeness and relevance.
• Ensure compliance with construction Occupational Health & Safety standards.
• Serve as a communication focal point to promote collaboration, maintain records, document quality, and sustain project momentum.
• Support team members in adopting project tools, processes, and systems.

Qualifications and Skills

• Minimum three years of experience in project coordination.
• Exceptional organizational abilities and capability to juggle multiple priorities in a fast-paced setting.
• Excellent synthesis and communication skills to clearly convey complex information.
• Meticulous attention to detail with strong documentation and follow-up discipline.
• Client-focused communication approach.
• Proficiency with Microsoft Office suite, particularly MS Project, Excel, Word, and Outlook.
• A proactive, ownership-oriented individual anticipating needs and driving project progress.

Benefits

• Inclusive, people-first workplace culture emphasizing diversity, equity, inclusion, corporate social responsibility, and innovation.
• Annual base salary approximately between $70,000 and $85,000, dependent on experience and merit, with yearly reviews.
• Generous paid time off including 15 vacation days, 5 personal days, 10 public holidays, plus an end-of-year week for rest.
• Comprehensive group insurance coverage from day one with 60% employer contribution, covering health, vision, dental, life, and AD&D insurance, alongside telemedicine and employee assistance programs.
• Employer-supported retirement savings plan contributions.
• Robust training and development opportunities including mentorship, internal/external training, and language courses.

Additional Information

This vacancy is currently open. The recruitment process may leverage AI tools to assist in reviewing applications and verifying information, but final decisions are made by human recruiters. For questions regarding data processing, please reach out to Ecosystem directly.