Contracts Administrator

About the Role

Higgins is seeking a motivated and well-organized Contracts Administrator to join their team in Hawke's Bay on a fixed-term contract from October 2026 to January 2028. This position offers a chance for an experienced administrator to thrive in a dynamic environment, playing a vital part in supporting the delivery of civil construction and infrastructure projects.

Primary Responsibilities

• Provide contract administration support across various business units and projects.
• Manage accounts payable and receivable processes.
• Create purchase orders and oversee invoice processing.
• Assist with the initiation, maintenance, and closure of projects.
• Handle office management tasks, including supplies and travel arrangements.
• Keep accurate records, filing systems, and documentation up to date.
• Record meeting minutes and monitor follow-up actions.
• Support reporting and administrative needs for operational teams.
• Deliver professional customer service to internal and external stakeholders.
• Contribute to continuous improvement and general business administration efforts.

Candidate Requirements

• Previous experience in administration within a busy and fast-moving setting.
• Exceptional organizational and time management capabilities.
• Strong attention to detail and precision in work.
• Ability to prioritize multiple tasks and meet deadlines efficiently.
• Excellent verbal and written communication skills.
• Confidence in engaging with diverse personalities.
• Proficiency in Microsoft Office, especially strong skills in Excel, including creating graphs and pivot tables to support reporting.
• A proactive mindset with a sense of responsibility for assigned tasks.
• Capability to work both independently and as part of a team.
• Experience in civil construction, infrastructure, or contracting is a plus.
• Familiarity with Procore and AWM software is advantageous but not mandatory.

Benefits and Company Culture

• Competitive salary package.
• Employer KiwiSaver contributions matched up to 4%.
• Opportunities for training and professional growth.
• A welcoming, supportive, and inclusive team environment.
• Employee perks including fuel discounts and a monthly free pie and coffee.

Additional Information

Higgins is a leading roading and civil infrastructure firm in New Zealand, focused on delivering critical infrastructure that connects communities and ensures mobility. The company values diversity and encourages applications from all backgrounds, including those who may not meet every qualification listed. A drug-free workplace policy is enforced, including pre-employment drug and alcohol screening and medical evaluations. Early applications are encouraged as the recruitment process is ongoing and may close before the advertised deadline.