Executive Assistant

About DCOH

Founded in 1987, DCOH is a reputable construction and development firm engaged in residential, commercial, hospitality, and real estate projects. With recognized success including prestigious awards such as the 2025 National Master Builders Award of Excellence for the Charles Darwin University Danala Education and Community Precinct, DCOH operates in the Northern Territory and Victoria. The company prioritizes buildability, scheduling assurance, and robust onsite execution, combining expertise, innovation, and disciplined management to generate enduring value for clients, partners, and communities.

Role Overview

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our Managing Director & CEO based in Darwin. The position initially offers a fixed-term contract with a significant possibility of becoming permanent. Ideal candidates thrive in dynamic environments and excel at managing multiple priorities while exercising discretion and sound judgment.

Key Responsibilities

• Deliver top-level administrative and operational assistance to the MD & CEO for seamless daily coordination.
• Oversee scheduling, prioritization, and communication for the MD & CEO, ensuring smooth meeting arrangements and effective stakeholder engagement.
• Draft and prepare precise agendas, minutes, reports, and correspondence with prompt follow-up.
• Serve as a liaison connecting the MD & CEO with internal teams, Board members, governmental entities, and industry collaborators.
• Plan and coordinate corporate events, sponsorships, and functions, managing logistics and financial processes.
• Organize domestic and international travel plans including itineraries, accommodations, and expense management.
• Manage legal and compliance documentation, including licenses, certifications, and contractual correspondence.
• Maintain meticulous records, filing, and document control to ensure accessibility and currency of information.
• Support financial operations such as invoice processing and expense reconciliations.
• Handle sensitive business and personal matters of the MD & CEO with the utmost discretion and confidentiality.
• Coordinate personal commitments alongside professional duties for the MD & CEO.
• Provide flexible support across business and executive functions to promote continuity and responsiveness.

Candidate Profile

• Experience as an Executive Assistant or senior administrative professional supporting high-level executives in fast-paced environments.
• Exceptional organizational and time management skills capable of prioritizing multiple tasks efficiently.
• Excellent communication abilities to interact confidently with senior stakeholders, government bodies, and partners.
• Demonstrated judgment and confidence in clarifying ambiguities by asking pertinent questions.
• Strong professionalism with the capacity to manage confidential information discreetly.
• High proficiency in Microsoft 365 Suite (Word, Excel, PowerPoint, SharePoint) and other business systems.
• Detail-oriented with a commitment to producing precise and quality work.
• Ability to work independently while supporting a collaborative team environment.
• Experience in managing event planning, travel scheduling, and executive logistics.

Application Process

Applicants interested in this role should submit their CV along with a cover letter articulating their qualifications and how they meet the outlined criteria.