Executive Assistant

About Smith and Jones Films

Smith and Jones Films is an acclaimed, Oscar-nominated production company with operations in London and Los Angeles. We collaborate with prominent international brands such as Nike, YouTube, Old Spice, Diesel, Levi's, Dr Pepper, Snickers, Mountain Dew, and Skittles.

Role Overview

We are expanding our team and seeking a highly organized, driven, and resourceful Executive Assistant to support the business aspects of our creative projects. The position demands adaptability, attention to detail, and a problem-solving mindset. Occasional travel may be necessary, including visiting sets or locations.

Key Responsibilities

• Assist in producing commercials and long-form video content, managing every phase from casting to project completion.
• Oversee the team inbox and coordinate Zoom conferences and meetings across multiple time zones.
• Conduct research and manage travel arrangements for producers and directors.
• Maintain accurate and organized documentation and filing systems.
• Compile the company newsletter and manage scheduling for social media posts.
• Support business development activities on upcoming projects spanning music and technology sectors.

Candidate Profile

A successful candidate will demonstrate keen attention to detail, strong common sense, and excellent judgment skills. Proactivity, composure under pressure, and a desire for professional growth are essential. Confidence in communication, representing the company responsibly over Zoom, phone, and in meetings, while handling sensitive information discreetly, is crucial.

Experience in life and business is valued, with a preference for those interested in films and commercials. The role is full-time and requires the candidate to work onsite in London, attending meetings, screenings, and shoots at our central London office and various locations.