Executive Assistant

About Stone King LLP

Stone King is an ambitious and purpose-driven legal firm known for its collaborative culture and commitment to ethical practices benefiting clients, communities, and staff. Recognized as national leaders in their specialist sectors, they foster a supportive atmosphere where values and passion drive their work.

Role Overview

The Executive Assistant position offers pivotal, high-caliber assistance to members of the Executive Board, enabling them to efficiently focus on the firm's strategic goals. This influential role acts as a central hub for board activities, requiring excellent organization, good judgement, discretion, and the ability to manage multiple priorities seamlessly.

The position is available across six office locations—Bath, Birmingham, Cambridge, Leeds, London, and Manchester—with options for hybrid working arrangements.

Key Responsibilities

• Provide thorough, anticipatory support to Executive Board members, managing their schedules and priorities effectively.
• Administer complex and frequently adjusted diaries to optimize efficiency and resolve scheduling conflicts.
• Prepare and coordinate meetings, including scheduling, organizing logistics, and distributing agendas and documents.
• Support meetings through precise minute-taking, maintaining action trackers, and facilitating follow-up communications.
• Track and remind stakeholders of action items to ensure timely completion.
• Organize travel plans, accommodations, and itineraries with cost efficiency in mind.
• Draft, review, and prepare correspondence, presentations, reports, and briefing materials at a high standard.
• Assist in compiling and managing documentation for Board, Committee, and leadership meetings.
• Act as a primary liaison for Executive Board members, cultivating effective internal and external relationships.
• Handle sensitive and confidential information with utmost professionalism and discretion.
• Maintain accurate record-keeping and filing in alignment with firm policies.
• Ensure proper preparation, storage, and distribution of executory documentation following organizational standards.
• Uphold integrity and professionalism in all activities and communications.

Candidate Requirements

• Demonstrable experience as an Executive Assistant, Executive PA, or senior administrative role supporting executive or board-level leadership.
• Proven capability in managing intricate diaries and competing priorities.
• Experience coordinating meetings, including agenda setting, documentation preparation, and minute taking.
• Competence in handling travel arrangements, expenses, and general administrative duties.
• Strong written communication skills capable of generating high-quality documents and correspondence.
• Exceptional attention to detail and ability to juggle multiple tasks simultaneously.
• Self-motivated with a capacity to work independently and take initiative.
• Proficient with Microsoft 365 applications such as Outlook, Word, PowerPoint, and Teams.
• Knowledgeable about administrative and governance protocols within professional service environments.
• Preferred experience in professional services or partnership settings, governance support, and relevant administrative qualifications.

Interpersonal Attributes

• Skilled in building credible relationships with senior stakeholders and external contacts.
• Highly organized with a proactive mindset and forward planning skills.
• Exhibits sound judgement and discretion when managing sensitive matters.
• Clear, adaptable communication style suited to diverse audiences.
• Resilient and adaptable in a dynamic work environment.
• Accountable with a solution-oriented approach.
• Confidence to influence and constructively challenge when necessary is advantageous.
• Ability to anticipate needs and improve operational processes is desirable.

Diversity, Equity, and Inclusion

Stone King embraces individual differences and strives to cultivate a supportive, inclusive work environment where everyone can thrive. The firm actively supports mental health, race fairness, age diversity, and disability confidence, pledging interview opportunities to applicants with disabilities who meet minimum qualifications. Reasonable adjustments are available throughout the recruitment process upon request.

Benefits

• Competitive remuneration
• Profit sharing scheme
• Cycle to work program
• Private medical insurance coverage
• Life assurance at four times salary
• Company pension plan
• 28 days annual leave plus statutory UK holidays
• Additional day allocated annually for corporate social responsibility activities

Additional Information

The closing date for applications is 24 July 2026, with advertisements typically closing at midday or earlier if enough applications are received. Stone King values equality and does not tolerate discriminatory recruitment practices. Recruitment agencies are requested not to submit unsolicited CVs.