Executive Assistant - C-Suite

About Swoop Technologies

Swoop Technologies is on a mission to organize and make accessible major military and critical infrastructure assets worldwide. They are developing SwoopOS, a distributed operating system that transforms global equipment—such as the electrical grid, communication networks, and manufacturing plants—into interconnected robotic components. These serve as foundational elements for advanced distributed systems, autonomous operations, and AI agents via their SDK, Valhalla, and browser tool, Surf. The company focuses on enabling control and advantage in military, manufacturing, and energy sectors by unlocking the potential of these assets beyond conventional IT environments, directly within the physical world. This role requires residency in the Washington, DC metropolitan region and the ability to work onsite at least three days weekly.

Your Role and Impact

As an Executive Assistant supporting the Leadership Team, you will play a pivotal role amid our fast-evolving startup atmosphere. Your ability to manage shifting priorities seamlessly, anticipate leadership needs, and optimize processes will significantly uplift organizational effectiveness. Your professionalism, excellent organizational capabilities, reliability, analytical thinking, and clear communication facilitate impactful business and engineering operations.

Key Responsibilities

• Oversee diverse administrative duties including calendar administration, travel logistics, meeting coordination, speaking event management, and event planning.
• Act as a communication bridge among the Leadership Team, internal staff, and external stakeholders.
• Provide dedicated support directly to multiple C-suite executives.
• Compile and prepare materials for meetings and presentations.
• Participate in meetings to document critical points and ensure timely completion of assigned action items.
• Develop and distribute daily briefings conveying essential information for executive activities.
• Propose and implement improvements to operational processes and workflows.
• Draft and manage both internal and external communications.

Qualifications and Attributes

• Prior experience as an executive assistant or in roles demanding project management and the execution of complex responsibilities.
• Exceptional organizational skills with meticulous attention to detail.
• Genuine enthusiasm for fast-paced startup environments or rapidly scaling organizations.
• Strong abilities in multitasking, prioritizing, and managing time efficiently.
• Excellent command of both written and verbal communication.
• Self-driven, dependable, resourceful, and eager to collaborate across all departments.

Additional Information

Swoop Technologies embraces diversity and is dedicated to providing equal employment opportunities without discrimination on any legally protected characteristics including race, gender, sexual orientation, age, disability, or veteran status.