Executive Assistant

About the Role

Our client, a prominent leader in the finance industry, is seeking an experienced Executive Assistant to join their expanding team in Tampa, FL. This position offers an annual salary between $85,000 and $115,000, commensurate with experience, along with eligibility for bonuses. The successful candidate will play a critical role supporting the Managing Partner during a dynamic growth phase, functioning as a trusted business partner who facilitates executive priorities and streamlines daily operations beyond conventional calendar management.

Key Responsibilities

• Deliver comprehensive support to the Managing Partner at an executive level.
• Handle complex calendar schedules, coordinate meetings, and manage comprehensive scheduling.
• Organize domestic travel plans and oversee expense reports.
• Anticipate and resolve scheduling conflicts and juggle competing priorities proactively.
• Create and optimize organizational systems, workflows, and administrative best practices.
• Draft professional correspondence, prepare materials for meetings, and manage confidential communications with discretion.
• Function as a reliable gatekeeper using sound judgment and confidentiality.
• Liaise with internal teams to ensure prompt action on key initiatives.
• Support office management, executive events, and special projects as needed.
• Identify and implement administrative process improvements utilizing technology and automation.
• Maintain strict confidentiality when managing sensitive business information.

Required Qualifications and Skills

• Over 10 years of experience providing executive administrative support to senior executives, partners, or C-suite leaders.
• Ability to work independently with minimal oversight.
• Exceptional organizational aptitude, including adept calendar and time management.
• Strong executive presence with excellent written and oral communication skills.
• High level of professionalism, discretion, maturity, and sound judgment.
• Capability to manage multiple urgent priorities in a high-paced environment.
• Strong attention to detail and follow-up reliability.
• Proficiency in Microsoft Office Suite, Concur, and other executive productivity software.
• Experience employing AI workflow and productivity tools to enhance operational efficiency.
• A proactive, self-starting, solution-driven orientation.

Preferred Experience

• Background in executive support within private equity, investment management, financial services, or professional services sectors.
• Prior experience assisting entrepreneurial founders or managing partners.
• Familiarity with AI-powered productivity tools and workflow automation.
• Track record of enhancing administrative processes and achieving operational efficiencies.
• A motivation to advance into broader operational leadership or Chief of Staff roles.
• Demonstrated commitment to continuous improvement and initiative taking.

Education

• A Bachelor's degree is preferred but not mandatory.
• Robust executive support experience may substitute for formal educational credentials.

Benefits

• Medical, dental, and vision insurance coverage.
• 401(K) plan with company matching contributions.
• Paid time off (PTO) benefits.