Executive Assistant

About SABIS®

SABIS® operates as a global educational network with activities spanning 21 countries across five continents, providing education in both private and public sectors. The schools within the SABIS® network utilize a proprietary educational system refined over more than 135 years, dedicated to delivering superior education that equips students to navigate an evolving world.

Job Purpose

The Executive Assistant role supports the Regional Operations Director by delivering comprehensive administrative assistance that ensures efficient and effective operational management across schools in the UAE and surrounding Gulf region.

Main Duties

• Streamline office functions and procedures to optimize workflow integration within and between departments.
• Execute clerical tasks such as photocopying, faxing, mailing, and organizing files.
• Serve as the point of contact via phone for the Regional Operations Director, managing incoming and outgoing communications professionally.
• Manage the Director's calendar by scheduling meetings, appointments, and conferences to facilitate time management.
• Coordinate business travel arrangements and logistical support.
• Act as intermediary in communication between the Director, subordinates, and others by relaying instructions, following up on project statuses.
• Welcome visitors, ensuring appropriate hospitality and attention.
• Facilitate coordination and communication between the Director and department heads for logistical needs.
• Consolidate and monitor leave and vacation approvals as required by the Director.
• Maintain a professional work environment through conflict resolution and troubleshooting employee concerns.
• Prepare presentations and materials on behalf of the Regional Operations Director.
• Organize and manage departmental and training events.
• Schedule and document meetings, events, and conferences including preparing agendas and recording minutes.
• Manage multiple tasks simultaneously, assisting with regional tasks and projects execution.
• Handle incoming and outgoing communications, manage inquiries, and resolve stakeholder issues with professionalism.
• Maintain and safeguard regional documents, ensuring compliance with confidentiality and data protection policies.
• Perform additional duties as assigned by the Regional Operations Director.

Qualifications and Skills

• Bachelor's degree in Business Administration or equivalent qualification.
• Fluency in both English and Arabic languages.
• At least 2 to 3 years of relevant administrative experience.
• Exemplify professional conduct and ethical behavior.
• Consistently deliver results while being accountable and taking ownership.
• Demonstrate commitment to continuous learning and improvement.
• Strong organizational abilities with a capacity to prioritize multiple tasks effectively.
• High attention to detail and accuracy.
• Excellent interpersonal and communication skills.
• Ability to collaborate effectively with regional teams and cross-functional groups.

Employment Conditions

Applicants must fulfill all employment prerequisites, including meeting national and local educational and certification standards, successful background and reference checks. This position upholds equality and does not discriminate on grounds of protected characteristics such as age, gender, race, religion, or disability.