Fleet Support Administrator

Overview

This position is offered on behalf of a partner company seeking a Fleet Support Administrator located in the United States. The role is integral to supporting smooth fleet operations by managing vehicle availability, repair coordination, proper documentation, and daily operational tasks.

The role focuses on enhancing fleet efficiency by ensuring vehicles are well-maintained, thoroughly prepared, and ready to meet operational demand. Combining coordination, planning, and analysis, the position aims to improve reliability and operational effectiveness.

Working closely with fleet teams, repair partners, dealerships, and internal stakeholders, the candidate will ensure all processes function effectively. Ideal candidates will be organized, pay close attention to detail, and effectively manage multiple priorities within a fast-moving environment.

Primary Responsibilities

• Conduct daily checks of fleet inventory and vehicle availability to facilitate effective vehicle allocation according to operational demands.
• Liaise with dealerships, repair shops, and service providers to schedule and monitor vehicle repairs and maintenance completion.
• Handle administrative duties such as managing work orders, repair estimates, and purchase orders related to fleet upkeep.
• Prepare new vehicles by securing required documentation, decals, tags, and updating systems before deployment.
• Manage vehicle disposal processes, including condition reporting, equipment audits, and coordinating necessary repairs or updates.
• Track daily shift activities, vehicle movements, cleaning schedules, and operational priorities to ensure fleet readiness.
• Analyze fleet operational data and reports to recognize trends and suggest process improvements for informed decision-making.
• Maintain precise documentation for inventory, repairs, vehicle statuses, and overall operational activities.
• Collaborate with internal departments and external partners to resolve issues and maintain smooth operations.
• Assist in future fleet planning by monitoring demand trends and supporting operational enhancements.

Candidate Requirements

• Preferred background in fleet management, vehicle operations, business administration, logistics, or similar fields.
• Strong analytical abilities to interpret data, generate reports, and identify improvement opportunities.
• Highly organized with competency in managing inventory, repair schedules, documentation, and multiple concurrent priorities.
• Exceptional attention to detail, ensuring thorough and accurate record maintenance.
• Effective communication skills for working collaboratively with teams, vendors, and operations partners.
• Ability to work independently while also being a positive team contributor.
• Availability to work full-time (40 hours weekly), accommodating day or evening shifts as needed.
• Willingness to undertake 5-10% travel, including occasional air travel.
• Compliance with wearing a professional company uniform when required.
• Additional language proficiency is advantageous.

Compensation and Benefits

• Starting pay approximately $23.95 per hour.
• Comprehensive health benefits covering medical, dental, and vision plans.
• Life insurance, critical illness coverage, hospital indemnity insurance, plus pet insurance options.
• Participation in a 401(k) retirement savings plan.
• Paid vacation, sick leaves, and holiday pay including premium pay for public holidays worked.
• Performance-based bonuses to reward contributions.
• Access to Employee Assistance Program for personal and professional support.
• Discounted employee rental rates and family rental benefits.
• Company-provided uniforms with weekly professional cleaning services.
• Opportunities for career growth and advancement in a global mobility environment.

Additional Information

The hiring process is managed through an AI-powered system that ensures quick and unbiased candidate selections based on core role requirements. Final hiring decisions and further steps are handled directly by the partner company.

Applicants should note that submitting an application permits processing of personal data under applicable data protection laws. AI tools may be used to aid application review but do not replace human decision making.