Procurement Coordinator

Overview

The Procurement Coordinator is tasked with overseeing procurement operations across various categories and internal departments to ensure timely and efficient acquisition of daily necessities, maintaining appropriate service standards for the company.

Key Functions

• Act as the Business Engagement Leader liaising with stakeholders to align procurement plans with the company’s business objectives at a country level.
• Collaborate with regional and global category managers to ensure procurement strategies meet local business demands.
• Manage timely supply of goods and services while promoting cost-efficient spending throughout the country.
• Implement company procurement procedures including controls, approvals, and reporting mechanisms.
• Develop procurement plans aligned with budget holders, emphasizing the Total Cost of Ownership (TCO) approach.
• Handle requisition management, purchase order creation, tendering, negotiation, supply expediting, and benchmarking in partnership with category managers.
• Oversee contract management and maintain an efficient vendor base, encouraging supplier performance improvements.
• Ensure smooth procure-to-pay processes by working closely with finance operations.
• Maintain confidentiality and organization of procurement documents, monitor contract expirations and negotiation timelines.
• Conduct industry and market research to identify optimal opportunities and assist in business case development for effective decision-making.
• Participate in special projects and tasks as assigned by the department manager.
• Drive automation of procurement processes to handle a high volume of transactions efficiently.
• Serve as the main point of contact for procurement activities for both internal stakeholders and vendors at the country level.

Educational Qualifications

• Bachelor's degree in Business Administration, Engineering, or a related discipline from an accredited institution.
• Advanced computer proficiency.
• Experience with MRP/ERP systems is advantageous.

Experience Requirements

• Minimum of five years’ experience in procurement, ideally including 2-3 years in management and/or sourcing/supply chain roles.
• Strong technical knowledge, preferably within the Oil & Gas sector (mid-stream) or multi-site retail operations across various regions.
• Expertise in procure-to-pay processes with ability to manage extensive data accurately.
• Business savvy with understanding of business and marketing strategies.
• Skilled in supplier development and contract management, with a solid grasp of local contract terms and conditions.
• Experienced in cultivating relationships with key suppliers and internal stakeholders.
• Proven team player and problem solver capable of leadership within complex and dynamic environments to produce value-driven outcomes.
• Proficient in applying project management methodologies to achieve superior results.