Project Administrator

About the Role

This position supports project operations through day-to-day administration, document control, correspondence handling, submission tracking, and coordination with clients and other stakeholders. The role is centered on keeping project paperwork, approvals, and communication flowing smoothly so execution stays on schedule.

Key Responsibilities

• Manage project files, records, correspondence, and organized document archives.
• Prepare, submit, and track project documentation and approval packages from start to finish.
• Support the preparation and submission of invoices along with the required backup documents.
• Arrange site access approvals, gate passes, permits, and related project authorizations.
• Communicate with client representatives and other stakeholders on documentation and approval matters.
• Monitor the status of approvals, permits, and formal requests to help ensure timely closure.
• Draft letters, reports, meeting notes, and other administrative paperwork as needed.
• Keep accurate records of submissions, approvals, and outgoing or incoming correspondence.
• Coordinate travel, meetings, and logistics whenever project needs require it.
• Assist the project management team with general administrative work.
• Follow company procedures and project-specific requirements at all times.
• Carry out additional administrative tasks assigned by the team.

Qualifications and Requirements

• Diploma or bachelor’s degree in Business Administration, Management, or a closely related discipline is preferred.
• 0 to 3 years of experience in administration or project support is preferred.
• Strong spoken and written communication skills in both Arabic and English.
• Working familiarity with Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint.
• Ability to interact professionally with clients and stakeholders.
• Capable of working independently and handling several tasks at once.
• Valid Saudi driving license is preferred.
• Background in industrial, infrastructure, utilities, or other large-scale projects is an advantage.

Eligibility

This opportunity is open to Saudi nationals only.

Additional Information

The job is based in Jizan, Saudi Arabia. Employment is full-time and onsite.