Project Coordinator

About the Role

Join the team responsible for delivering the Bus Solution component of the Opal Next Generation (ONG) program, a transformative initiative enhancing how passengers navigate, pay, and access real-time data across the NSW Opal-enabled bus network. As a Project Coordinator, your role will be pivotal in ensuring the smooth and organized execution of project tasks, fostering communication between internal teams, delivery partners, and key stakeholders.

Key Responsibilities

• Oversee daily coordination of ONG project activities, tracking milestones, dependencies, and action items.
• Assist in onboarding, access approvals, inductions, and internal/external project kick-offs.
• Maintain core project documentation such as schedules, action registers, RAID logs, decision logs, and status reports.
• Translate contract and scope details into structured project documents and tracking tools.
• Support Program Director and PMO in embedding structured project management rhythms and standards.
• Coordinate input across multiple teams including engineering, software, hardware, operations, customer success, and finance.
• Ensure all coordination outputs align with quality standards and PMO timelines.
• Support governance and reporting processes, including documentation of assurance checkpoints and reporting cycles.
• Prepare accurate project reports and governance materials for steering committees and executives.
• Manage change control processes including tracking variations and approvals.
• Coordinate Indigenous engagement activities by collaborating with First Nations partners and sub-contractors, maintaining culturally sensitive communications and reporting.
• Maintain Indigenous engagement plans, participation tracking, and procurement commitments, providing governance and audit-ready reports.
• Assist in financial tracking such as budgets, expenditures, forecasts, invoicing, and milestone revenue administration.
• Support stakeholder engagement coordination including meetings, material preparation, and action tracking.
• Maintain RAID logs, support risk and issue escalation, and track deliverables for quality assurance.
• Facilitate system deployment transition activities including handover documentation and training materials.

Desired Qualifications and Skills

• Experience supporting complex projects or programs, ideally in government, transport, or technology sectors.
• Excellent organizational skills with attention to detail and ability to manage multiple priorities.
• Strong verbal and written communication abilities.
• Familiarity with project management methodologies and PMO frameworks.
• Proficiency with project management tools, document control, and reporting software.
• Experience with stakeholder or community engagement, preferably within a government or regulated context.
• A proactive, solution-oriented approach.
• Understanding of First Nations cultural protocols and engagement, through training or experience.
• Tertiary education in business, project management, or related fields is preferred.
• Based in Sydney with ability to attend on-site at project-related locations up to four days per week.
• Willing to travel occasionally, including interstate and internationally, to coordinate with global engineering teams.

Additional Information

Trapeze Group is a global leader in transport technology within Modaxo, the people-transport division of Constellation Software Inc. This role offers a chance to contribute to a landmark transport technology program impacting millions. The company champions inclusion and diversity, encouraging applications from Aboriginal and Torres Strait Islander peoples, those with disabilities, mature workers, and culturally diverse backgrounds.

Applicants must hold Australian work rights and will be subject to an Australian National Police Check if selected.