Recruiting Coordinator - Contingent Worker

Overview

Toyota North America, via Magnit Direct Sourcing, is seeking a Recruiting Coordinator for an 8-month temporary contract based in Plano, Texas. The role focuses on seamless coordination of interviews and candidate logistics to create a professional recruitment process for candidates, recruiters, and hiring teams. The hourly wage ranges from $25 to $30, offering benefits including medical, dental, vision, and 401(k).

Key Responsibilities

• Organize and manage the scheduling of interviews, including communication and coordination with hiring managers and interviewers across multiple time zones.
• Confirm and arrange phone, virtual, and in-person interviews, and distribute relevant schedules, interviewer materials, and candidate information to the recruitment team.
• Leverage automated scheduling software and calendar tools to streamline coordination, minimize manual tasks, and enhance user experience for candidates and interviewers.
• Communicate detailed interview information to candidates encompassing logistics, expectations, necessary documents, travel guidance, and day-of instructions.
• Provide day-of interview support by managing travel arrangements when needed, welcoming candidates, resolving scheduling conflicts, and ensuring interviewers are prepared.
• Act as a primary contact point for candidates throughout the interview journey, facilitating clear and timely communication and maintaining a positive brand impression.
• Offer both onsite and virtual interview coordination support for candidates, interviewers, and recruiters.
• Maintain applicant tracking systems (ATS) and candidate records with accuracy and completeness.
• Monitor and analyze metrics such as interview volume, scheduling times, cancellations, and rescheduling to identify trends and suggest improvements to recruitment workflow efficiency.

Required Skills and Experience

• Proven experience handling high-volume recruitment coordination, preferably for about 20-25 technical positions or similar scale.
• Practical expertise with Phenom or equivalent CRM/ATS platforms and familiarity with scheduling automation tools like Calendly.
• Strong data proficiency, including basic report generation and interpretation of recruitment trends and operational factors.
• Capability to thrive in dynamic, fast-paced or startup-like environments; able to work independently and adapt swiftly to changing priorities.
• Excellent communication skills combined with a proactive and solution-focused attitude.
• Superior organizational capability, multitasking efficiency, and thoroughness in task completion.

Preferred Qualifications

• Bachelor’s degree is advantageous but not mandatory.
• At least one year of experience in recruitment coordination or related HR internships.
• Additional experience with Workday Recruit or involvement in event coordination and collegiate recruiting activities including job fairs and campus drives is beneficial.

Additional Information

Magnit Direct Sourcing does not provide visa sponsorship or immigration assistance for this role; applicants must have existing legal authorization to work in the United States. The position entails standard working hours from 9 AM to 5 PM with no travel required.

Magnit is an equal opportunity employer, committed to non-discriminatory hiring practices per the California Fair Chance Act and similar ordinances. Candidates with criminal histories will be fairly considered, recognizing the relationship between certain job duties and background checks.