Scheduling Coordinator

Overview

Careerscape is hiring on behalf of a client for an entry-level Scheduling Coordinator position available fully remotely across the United States. This role is ideal for an organized, detail-oriented individual passionate about administrative operations who thrives on maintaining smooth workflows and values dependability and open communication.

Key Responsibilities

• Manage and update daily schedules for staff, clients, and service appointments accurately.
• Handle incoming phone calls and emails to book, confirm, or reschedule appointments.
• Promptly notify all relevant parties of any scheduling changes.
• Keep precise records using scheduling and calendar management tools.
• Oversee multiple calendars to identify and resolve conflicts proactively.
• Collaborate with colleagues and management to balance workloads and ensure coverage.
• Send reminders and follow up on appointment confirmations.
• Track data related to cancellations, no-shows, and rescheduling to support reporting needs.
• Provide general administrative assistance as required.
• Report recurring scheduling conflicts or issues to supervisors.

Required Qualifications

• High school diploma or equivalent mandatory; associate degree is preferred.
• Previous experience in scheduling, customer service, or administrative roles is advantageous but not essential.
• Strong oral and written communication abilities.
• Proficiency with scheduling software, Microsoft Office, and Google Workspace.
• Excellent organizational skills with close attention to detail.
• Capability to juggle multiple calendars and prioritize tasks effectively in a fast-paced setting.
• Reliable home internet and a quiet workspace dedicated to remote work.
• Self-motivated with minimal need for supervision.
• Effective problem-solver adept at managing last-minute changes.

Benefits

• Comprehensive medical, dental, and vision insurance coverage.
• 401(k) retirement plan featuring company matching contributions.
• Paid holidays and vacation time.
• Fully remote work setup.
• Stipend provided for home office equipment.
• Flexible scheduling options to accommodate needs.
• Paid training and onboarding to support role success.
• Opportunities available for career advancement and growth.
• Employee assistance program for wellbeing support.
• Collaborative and supportive team environment.

Additional Information

Careerscape is a recruitment agency that matches qualified candidates with positions across multiple industries including administration, operations, healthcare, finance, technology, customer service, and professional services. By applying, candidates consent to Careerscape reviewing and sharing their information with clients and possibly contacting them about future roles that fit their skillset. Careerscape and its partners promote equal employment opportunities regardless of race, color, religion, sex, gender identity, sexual orientation, disability, veteran status, or other legally protected categories.