Admin Executive

Role overview

The Admin Executive will take care of the company’s everyday office administration, reception handling, facility upkeep, vendor interactions, procurement, inventory control, documentation, and routine reporting. The role calls for someone well-organized, proactive, and confident working independently across several administrative priorities while keeping the workplace running smoothly.

Front office and visitor handling

• Greet visitors and guests in a professional manner, manage the reception desk, keep visitor logs updated, and coordinate incoming calls, couriers, and general guest support.

Office administration and facilities

• Oversee daily office operations by ensuring cleanliness, hygiene, pantry stock, housekeeping activities, and regular checks of office equipment and infrastructure such as air conditioners, printers, lighting, electrical fittings, coffee machines, meeting rooms, washrooms, and shared spaces.

Vendor coordination and procurement

• Liaise with vendors for housekeeping, internet, printers, furniture, electrical jobs, AC servicing, office upkeep, and other administrative needs. Collect quotations, negotiate on pricing, purchase office supplies after approvals, and maintain vendor records while ensuring services are delivered on time.

Asset, inventory, and expense tracking

• Maintain records for laptops, office assets, accessories, inventory, petty cash, invoices, and day-to-day administrative spending. Coordinate with IT vendors for troubleshooting, repairs, asset assignment, and the proper issue and return of company equipment.

Documentation and reporting

• Prepare and maintain SOPs, administrative files, invoices, and other records. Share daily, weekly, and monthly reports, track open tasks, employee requests, vendor follow-ups, and provide regular status updates to the reporting manager.

Candidate profile

• The preferred qualification is 12th pass, though graduates are welcome and preferred.
• At least 1 year of experience in administration, front office operations, or facilities management is needed.
• Strong spoken and written communication in English, Hindi, and Marathi is expected.
• Working knowledge of MS Excel, MS Word, and email is required.
• The person should be well-organized, able to coordinate effectively, negotiate well, and manage multiple tasks at once.
• A proactive, detail-focused professional who can handle responsibilities independently will fit this role well.

Attributes sought

• High ownership and accountability for assigned work.
• Strong follow-up and coordination abilities.
• Attention to cost control and detail.
• A professional, service-oriented approach toward employees and visitors.
• Ability to work without constant supervision while keeping the office orderly.
• Positive energy and a genuine interest in creating a smooth workplace experience.

Additional information

This position is based in Mumbai, India. The compensation range provided is INR 200000 to INR 275000 per year.