Document Controller (m/w/d)

About Kodiak GmbH

Kodiak GmbH is committed to green energy and actively contributing to the energy transition. We provide comprehensive project management and consulting services for offshore wind energy projects, supporting major energy providers and developers globally through their transformation journeys.

Key Responsibilities

• Assist the document management team in implementing a project-specific and needs-based document management (DMG) concept.
• Track, evaluate, and control workflows and documents from both internal and external partners (especially suppliers), coordinating interfaces, responsibilities, processes, and tools.
• Create templates and tools for document management, including forms and lists/overviews for document registration.
• Coordinate and provide regular reports on the operational status of document management.
• Clarify project-specific conditions, prerequisites, and requirements for the DMG concept with the core project team and PMO, taking into account applicable guidelines, internal and external interfaces, and contractor agreements.
• Support the development of a tailored DMG concept, covering scope, document types, classification, storage structure, templates, naming conventions, document control, DMG roles, and processes for document creation, review, approval, and distribution.
• Assist in planning As-Built documentation, coordinating with relevant internal contacts and suppliers concerning scope, structure, formalities, formats, deadlines, naming, and storage.
• Support the project team in documenting specification changes during project phases and assessing their impacts on the overall system.

Requirements and Expertise

• Minimum of 2 years proven experience with virtual project rooms and document management tools, demonstrating a strong affinity for digital environments.
• Good technical understanding to support project-related processes.
• Proficient in MS PowerPoint, Word, and Excel.
• Fluent in German and English with at least B2 proficiency level.

Our Offer

• Permanent employment contract.
• Flexible working hours with the possibility for flexible home office arrangements.
• Customized opportunities for professional development and training.
• Company pension scheme with employer contributions.
• Access to a customizable benefits package including a monthly tax-free budget redeemable at partnering outlets (e.g. supermarkets, drugstores, public transport ticket, fuel vouchers, childcare subsidies, etc.).
• Availability of a corporate benefits program offering substantial discounts with numerous well-known brands.

Note: Except for working hours and home office options, all benefits are exclusive to permanent employees and do not apply to freelancers.