Executive Assistant

About Safe System Solutions

Safe System Solutions Pty Ltd is a leading road safety consultancy working with government entities, local councils and industries throughout Australia and New Zealand. We specialize in road safety engineering, advisory, and training services aimed at fostering safer communities. Our team is dedicated, passionate, and committed to delivering practical, high-quality results in a collaborative environment.

Role Overview

We are seeking a skilled Executive Assistant to provide comprehensive executive support to our Founder and Principal. This pivotal role will enable the Principal to focus on strategic initiatives, client engagement and business expansion by managing daily operational commitments efficiently.

Key Duties

• Effectively managing the Principal’s schedule, appointments, and important commitments.
• Drafting and preparing briefing materials, presentations, and official correspondence.
• Assisting with business development efforts and maintaining client relations.
• Preparing, formatting, and meticulously reviewing proposals and client documents.
• Organizing both domestic and international travel arrangements.
• Handling confidential matters with the utmost discretion and professionalism.
• Enabling the Principal to prioritize critical tasks by overseeing daily obligations.

Work Hours and Flexibility

This role is part-time, with an estimated workload equivalent to three days weekly. We offer flexibility regarding how these hours are scheduled—whether through three full days or shorter daily commitments spread over the week—to suit your and the organization's needs.

Qualifications and Experience

• Proven experience supporting a business leader, CEO, or senior executive.
• Exceptional organizational and time management capabilities.
• Advanced proficiency in Microsoft Office Suite, especially Word, Outlook, and PowerPoint.
• Strong written communication skills with experience in preparing and reviewing reports, proposals, and presentations.
• Excellent judgement, initiative, and precise attention to detail.
• A professional demeanor and aptitude for building and maintaining trustworthy relationships.

Employment Details and Benefits

• Competitive remuneration starting at $112,000 per annum (including 12% superannuation), adjusted pro rata for part-time hours; compensation is commensurate with skills and experience.
• Genuine flexibility in scheduling your part-time hours.
• Hybrid work environment blending home-based and office locations (Brunswick and Camberwell).
• A dynamic role offering autonomy, varied responsibilities, and meaningful contribution.
• Supportive and collaborative team culture valuing individual contributions.
• Initial contract for 12 months with a genuine prospect of permanent employment.

Application Process

Interested candidates are encouraged to submit a resume along with a concise cover letter highlighting relevant experience and motivation for applying. Applications close on 31 July 2026.