Executive Assistant

About the Role

An investment bank is seeking a seasoned Executive Assistant to provide dedicated support to a C-suite executive. The ideal candidate will bring over a decade of experience assisting MD or senior-level executives, ideally within financial services or banking sectors. Preference will be given to those familiar with trading floor environments.

Key Responsibilities

• Efficiently manage intricate calendars by arranging meetings and appointments for the executive.
• Compose and refine correspondence, reports, and presentations meticulously.
• Organize comprehensive travel plans including flight bookings, lodging, and detailed itineraries.
• Serve as the principal liaison for communications both within the organization and with external parties.
• Manage expense documentation and budget oversight related to the compliance department.
• Offer administrative support for compliance-focused projects and other initiatives.
• Ensure strict compliance with organizational policies during all administrative operations.
• Assist during audits and compliance evaluations as needed.

Qualifications and Requirements

• Possession of a Bachelor of Arts degree, preferably concentrated in business or a related discipline.
• At least 10 years of experience in an Executive Assistant role supporting Managing Director or C-level executives.
• Prior experience working within front-office or trading floor settings showcasing adaptability and high efficiency.
• Outstanding organizational capabilities and keen attention to complex details.
• Proficiency with Microsoft Office and related software applications.
• Excellent verbal and written communication skills with a professional presentation.
• Capacity to handle confidential information with integrity and discretion.
• French language proficiency is advantageous but not required.

Additional Information

The position requires full-time onsite work from Monday through Friday. The offered salary ranges from $120,000 to $140,000 annually.