Executive Assistant (EA)

Role overview

Kataliser is seeking an Executive Assistant to support the MD/Business Head and keep day-to-day leadership activities organized and on track. This role centers on calendar ownership, meeting coordination, business communication, cross-functional follow-up, and confidential handling of information to help senior management work efficiently.

Key responsibilities

• Take charge of the MD/Business Head’s schedule, including appointments, meetings, and travel planning.
• Organize and prioritize daily tasks so time is used effectively.
• Draft presentations, reports, meeting minutes, and formal business correspondence.
• Manage sensitive documents and confidential business data with care and discretion.
• Serve as the main contact point between senior leadership and internal or external stakeholders.
• Work closely with teams across Sales, Marketing, Finance, HR, Supply Chain, Regulatory, and Product functions.
• Track assigned action items and make sure management instructions are completed on time.
• Support communication across departments to keep operations running smoothly.

Qualification and experience

A bachelor’s degree in Business Administration, Commerce, Management, Life Sciences, Engineering, or a related discipline is required. An MBA is preferred. The role calls for 4 to 8 years of experience in an Executive Assistant, Personal Assistant, or Executive Coordinator position. Prior exposure to the Pharmaceutical, Healthcare, Medical Devices, or Healthcare Distribution sectors is preferred. Experience supporting CXO-level leaders will be considered an added advantage.

Skills

The role requires strong calendar management, executive communication, meeting coordination, reporting, presentation preparation, confidentiality, cross-functional coordination, follow-up management, stakeholder handling, and administrative organization.

Additional information

The position is based in the Greater Lucknow Area and is a full-time onsite role.

Reference skills noted in source

Communication, management, and MOM preparation were mentioned in the source description.