Executive Assistant - Remote Position in Georgia

About the Role

Graphiant is a pioneering company in enterprise wide-area networking with a focus on software-defined networking to enhance agility, performance, and software innovation. We are seeking a skilled Executive Assistant to remotely support our senior leadership team based in Georgia and Alabama. This role is vital in a fast-moving early-stage startup, enabling executives to concentrate on strategic priorities by providing expert administrative and project coordination.

Key Responsibilities

• Handle complex executive calendars, scheduling numerous meetings across different time zones in a busy startup setting.
• Orchestrate comprehensive travel plans including multi-city trips, accommodations, transport, and last-minute adjustments as needed.
• Prepare and manage executive-level communications, presentations, board materials, reports, and sensitive documents with confidentiality and accuracy.
• Proactively resolve scheduling and operational challenges, anticipating leadership needs in a dynamic startup environment.
• Act as a liaison among executives, employees, customers, investors, partners, and external parties to ensure effective communication and strong relationships.
• Support organizing leadership meetings, customer engagements, company offsites, and team-building activities.
• Collaborate across departments to advance projects, monitor timelines, manage deliverables, and ensure smooth execution amid rapid growth.
• Maintain utmost confidentiality regarding company information, personnel matters, and executive operations.
• Develop and improve operational procedures, administrative workflows, and organizational systems to foster scalability and growth.

Required Qualifications and Skills

• Minimum five years of experience supporting senior executives, preferably in startups or rapidly scaling companies.
• At least three years in high-growth startup environments demonstrating adaptability, ownership, and operational flexibility.
• Proven capability in managing complex scheduling, travel coordination, event planning, and daily executive duties.
• Strong communication skills with exceptional attention to detail and professionalism.
• High proficiency with collaboration and productivity tools such as Google Workspace, Microsoft Office, calendar systems, and travel platforms.
• Ability to work independently with a proactive approach, quick adaptation to changing environments, and sound judgment.
• Experience collaborating across teams and managing relationships with internal and external stakeholders.
• Preferred experience in technology sectors such as SaaS, cloud, networking, or enterprise infrastructure.
• Familiarity with project management tools like Asana, Notion, Trello, or Slack is advantageous.

Additional Information

Graphiant is committed to Equal Opportunity Employment, ensuring all qualified candidates receive consideration without discrimination based on legally protected attributes.