File Clerk

About the Company

Winter Park Recruiting is a prominent recruitment firm dedicated to matching outstanding candidates with organizations that prioritize growth, integrity, and a positive work culture. We specialize in placing skilled professionals across diverse sectors, supporting companies in building high-performing teams through customized and strategic recruitment aligned with their unique requirements and values.

Job Summary

We seek a File Clerk based in the New York City metropolitan area to work onsite five days per week. This opportunity is a short-term contract lasting approximately 2 to 3 weeks.

Key Responsibilities

• Organize and upkeep both physical and electronic filing systems containing company records and correspondence.
• Review files to prepare and create appropriate cover pages.
• Use scanners to digitize entire files and send them to a predetermined email address.
• Remove staples and paper clips, tidying documents for scanning purposes.
• Maintain accuracy and strict confidentiality when handling sensitive and proprietary information.
• Conduct routine audits to confirm files are complete and correctly maintained.
• Label, scan, and upload documents into the organization’s digital database.
• Archive inactive or older files following established record retention guidelines.
• Support general administrative functions including copying, mailing, and performing data entry tasks.
• Work collaboratively with various departments to improve and streamline document management workflows.

Required Skills and Abilities

• Exceptional attention to detail, with strong organizational capabilities.
• Ability to efficiently handle and process large quantities of documents.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook) and basic data entry platforms.
• Maintain professionalism and confidentiality when dealing with sensitive data.
• Strong verbal and written communication skills.
• Reliable, punctual, and capable of working both independently and collaboratively within a team.

Preferred Qualifications

• Previous experience in administrative, file clerk, or records management roles.
• Familiarity with electronic filing systems or document management software.
• Understanding of office protocols and record retention standards.

Additional Information

Winter Park Recruiting is an Equal Opportunity Employer committed to inclusive hiring practices regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.