HR Administration

About The Role

This part-time HR Administration position involves working 4 days a week, focused on supporting a variety of HR operations and ensuring smooth functioning of the HR department. The role demands meticulous attention to detail, strong organizational capabilities, and the handling of confidential information with utmost discretion.

Key Responsibilities

• Manage recruitment-related tasks such as advertising job openings, handling the recruitment inbox, scheduling interviews, and communicating with applicants.
• Organize onboarding and offboarding activities for employees, contractors, and temporary workers, including support for induction sessions as required.
• Track and monitor completion of induction programs, probation reviews, and execute administration related to recurring HR activities like performance assessments and salary reviews.
• Maintain employee records and manage organizational charts by coordinating documentation concerning employee movements and status changes.
• Prepare employment contracts, official letters, employee welcome packages, induction materials, and various HR correspondence.
• Coordinate training and development initiatives by arranging courses, liaising with participants and trainers, and monitoring attendance.
• Maintain all HR databases, files, registers, and records.
• Provide payroll variation documentation to the Assistant Accountant and closely assist in payroll processing, acting as a backup if necessary.
• Handle both internal and external HR queries, respond to information requests, and ensure consistent communication with business units about HR procedures.
• Oversee administrative duties related to Work Health and Safety and coordinate related activities.
• Perform general administrative support functions such as preparing payment requests, organizing travel, coordinating meetings, and providing office support.
• Assist with front office reception, switchboard duties, and office services as needed.
• Support HR projects and program implementation.
• Build and sustain professional relationships with stakeholders both within and outside the organization.

Candidate Requirements

• Experience in general administration, reporting, and document control, preferably within HR.
• Excellent attention to detail with strong written communication and administration skills, delivering high-quality work.
• Effective organizational and time management skills with the ability to prioritize changing tasks and meet deadlines.
• Proven ability to work collaboratively in a team, coordinating information exchange effectively.
• Strong interpersonal and communication skills capable of interacting professionally and confidentially with diverse stakeholders.
• Proactive mindset with initiative and readiness to handle responsibilities beyond core duties.
• Competence in research, analysis, and problem-solving.
• Advanced expertise in Microsoft Office applications including Word, Excel, Outlook, PowerPoint, and preferably Visio, along with experience using databases and online platforms.

About Arna Pharma

Arna Pharma is a prominent pharmaceutical company committed to advancing global healthcare through innovation. The company emphasizes research, development, and production of superior pharmaceutical products aimed at fulfilling unmet medical needs and improving patient care worldwide.

Equal Opportunity Statement

Arna Pharma is dedicated to diversity and equal opportunity in its workforce. The company values and embraces the unique perspectives and qualities each individual brings and encourages candidates from all backgrounds and experiences to apply.

Application Information

If you are driven and eager to contribute to the pharmaceutical sector's growth while making a positive impact, we encourage you to apply. Interested candidates may contact the HR department via email at hraus@arnapharma.com.