Junior Administrative Assistant

Overview

This role demands a candidate who demonstrates exceptional communication abilities, initiative, and effective prioritization of daily tasks within a junior administrative capacity. The position is based primarily in-office with one day remote in the Brickell area of Miami, FL (zip code 33131).

Key Responsibilities

• Provide direct administrative support to an Executive Vice President, including diverse administrative duties.
• Manage and coordinate active calendars for executive-level leadership, handling both business and personal scheduling needs.
• Organize and maintain documentation such as receipts and supporting materials.
• Place orders for miscellaneous supplies through vendor accounts or other necessary purchases.
• Handle email communications and correspondence with both internal stakeholders and external partners.
• Engage with vendors concerning business and personal matters on behalf of the executive.
• Perform office errands such as banking and mail courier pickups as needed.
• Prepare expense reports, travel reimbursements, and credit card submissions efficiently.
• Support special projects which may include research, presentation preparation, and other tasks as required for meetings.

Qualifications

• Experience managing an active calendar for executive-level personnel is essential.
• A Bachelor's degree, preferably in Business Administration or a related field, is favored.
• Fluency in English with strong written and verbal communication skills is required.
• Proficiency with Microsoft Office applications is necessary.

Compensation and Benefits

• Salary range from $65,000 up to $70,000 with potential to reach $75,000.
• Eligibility for a discretionary bonus up to 10%.
• Comprehensive employee medical benefits fully covered by the employer.
• Generous paid time off along with paid holidays and additional perks.

Additional Information

This opportunity is with a well-established and expanding organization recognized for advancing technology in sustainable and renewable energy sectors. The role offers exposure to global growth initiatives and direct collaboration with executive leadership, providing considerable potential for career development and skill enhancement in a future-focused industry.