Payroll Specialist

Position Summary

The Payroll Specialist serves as the primary manager for all payroll-related activities within the company.

Key Responsibilities

• Accurately input and validate payroll data promptly in compliance with company policies.
• Design and maintain payroll information systems, including data collection, calculation, and entry.
• Ensure employee records, such as wages, benefits, sick leave, and vacation time, are current and correctly configured in the system.
• Generate and maintain management reports on a weekly, monthly, quarterly, and annual basis covering payroll totals, hours worked, vacation accruals, deductions (NIB, benefits), and other relevant payroll data.
• Prepare payroll reports and compensation analyses for executive leadership as requested.
• Calculate payroll liabilities and administer deductions including NIB and insurance, and submit workers' compensation payments.
• Manage accounts payable functions related to employee compensation, benefits, incentives, and rewards.
• Adhere to corporate protocols for payroll period and year-end processes to ensure timely compliance.
• Develop, update, and enforce payroll policies and procedures to maintain operational guidelines.
• Ensure compliance with local employment laws by monitoring legislative changes and advising management on necessary actions.
• Administer company paid time off policies including tracking employee leave accruals.
• Manage the timekeeping system including user management, employee enrollment, technical support, problem resolution, and training for managers.
• Implement and oversee payroll compensation and incentive programs as necessary.
• Support the sales department by administering the Sales Consultants Compensation program.
• Identify opportunities to improve payroll processes and communicate recommended changes to leadership.
• Provide payroll-related assistance and guidance to employees and managers.
• Maintain confidentiality of payroll information and safeguard payroll operations.
• Carry out additional duties as assigned by management.

Qualifications and Experience

• Bachelor’s degree in Accounting or Finance.
• 3 to 5 years experience handling payroll, preferably with ISL Payroll Software.
• Good understanding of local employment legislation.

Skills and Abilities

• High level of discretion and confidentiality in job functions.
• Ethical work conduct and responsible approach to tasks.
• Proficiency in Microsoft Office applications, especially Excel.
• Experience managing NIB contributions and payments.
• Strong skills in process and data entry management, along with reporting capabilities.
• Experience with payroll system conversions is an advantage.
• Effective problem-solving skills, able to develop alternative solutions when necessary.
• Professional demeanor, presentation, and conduct.
• Highly organized with strong attention to detail, accuracy, and ability to track information thoroughly.
• Able to multitask and adapt to a fast-paced environment.
• Self-motivated and results-driven, capable of working independently.
• Collaborative team player attitude.

About the Company

Sysco Bahamas Food Services is the foremost food service distributor in The Bahamas, committed to sourcing top-quality food products globally and delivering excellent service. The company values its employees, focusing on their health, well-being, and professional development.

Company Benefits

• Competitive salary packages and performance-based bonuses.
• Comprehensive health and wellness programs including medical, dental, vision, life insurance, and mental health support.
• Participation in a pension plan.
• Opportunities for career advancement and personal growth.
• A welcoming, inclusive, and supportive workplace culture.