Team Assistant

About the Role

This multifaceted position blends front-of-house duties with executive support, event coordination, and office administration for a global investment management company known for its collaborative culture and long employee tenure. Located in Sydney, this role offers a salary of $80,000 plus superannuation and genuine potential for career growth in a supportive, high-performance workplace.

Key Responsibilities

• Serve as the primary point of contact for clients and visitors, ensuring an outstanding front-of-house experience.
• Manage all aspects of meeting room logistics, including scheduling, preparations, resolving conflicts, and maintaining premium standards for presentation.
• Coordinate catering services and handle relationships with external vendors.
• Plan and execute internal meetings, client events, and office functions from start to finish.
• Answer and professionally route phone queries.
• Provide executive assistance with diary management, expense claims, and meeting coordination for senior leadership.
• Organize quarterly investment meetings and support the Investment Division administratively.
• Prepare detailed presentations, reports, and business documents with high accuracy.
• Collaborate with the Executive Assistant team to improve administrative workflows and support strategic business projects.
• Assist on additional projects as needed to support business objectives.

Candidate Profile

• Experience in Team Assistant, Administrative Assistant, Office Coordinator, Corporate Reception, or comparable corporate support roles.
• Background in financial services, professional services, or a similar corporate sector is highly valued.
• Excellent communication skills and confidence in engaging with senior executives and clients.
• Strong organizational abilities with adeptness at managing various priorities and deadlines.
• Meticulous attention to detail, ensuring consistently high-quality output.
• A proactive, solution-oriented mindset with readiness to take initiative.

Why Join Us?

This is more than routine administration; it’s a chance to work within a prestigious global firm alongside an expert Executive Assistant team. You'll gain exposure to senior leaders and a diverse range of responsibilities that develop your skills in executive support, office management, event planning, and stakeholder engagement. The company prides itself on an inclusive culture, supportive leadership, and strong employee retention, making it ideal for building a lasting career.