Vehicle Coordinator

About Waagner Biro Bridge Services

With a legacy spanning over five decades, Waagner Biro Bridge Services has established itself as a front-runner in construction engineering throughout Dubai and the UAE. We deliver innovative engineering solutions focusing on bridge systems, steel frameworks, and infrastructure projects, catering to both government and private clients.

Supported by a team of expert engineers, we manage each phase from design through construction to maintenance, emphasizing precision and superior quality. Our dedication to innovation and sustainable practices ensures our projects are built to endure.

Role Overview

We seek a meticulous and well-organized Vehicle Coordinator to join our Abu Dhabi team. The selected individual will oversee and coordinate all facets of vehicle fleet management, ensuring timely scheduling, upkeep, and adherence to UAE's regulatory standards. Strong organizational abilities, effective communication, and precise record maintenance are essential for success in this position.

Key Responsibilities

• Organize and schedule vehicle maintenance, inspections, and repairs with service providers to reduce operational interruptions.
• Keep detailed and up-to-date records of all vehicle documents, including registration, insurance, licenses, and compliance certificates, aligned with UAE regulations.
• Manage allocation and assignment of vehicles to maximize fleet utilization and support operational requirements.
• Collaborate with drivers and department heads to resolve vehicle-related queries promptly.
• Track vehicle fuel use, mileage, and maintenance expenses to detect cost-saving opportunities.
• Prepare comprehensive reports on fleet performance, vehicle condition, and maintenance timelines for senior management.
• Engage with external vendors, insurance companies, and government entities for vehicle-related matters.
• Support the creation and enforcement of fleet policies and procedures to guarantee compliance and operational efficiency.

Required Qualifications

• 2 to 3 years of experience in fleet coordination, vehicle management, or equivalent administrative functions.
• Proficient use of fleet management software and Microsoft Office Suite (Excel, Word, Outlook).
• Strong organizational capabilities and the capacity to handle concurrent priorities effectively.
• Fluent English communication skills, both written and verbal.
• High attention to detail with accurate data entry and record-keeping skills.
• Fundamental understanding of vehicle maintenance processes and fleet operations.
• Knowledge of UAE traffic laws and vehicle regulatory compliance requirements.
• Capable of working independently as well as collaboratively with various teams.

Preferred Qualifications

• Experience with scheduling and resource management tools.
• Understanding of vehicle cost assessment and financial management.
• Experience liaising with multiple vendors and service partners.
• Familiarity with route optimization and logistics planning methodologies.
• Background in customer service or support-related roles.
• Basic knowledge of vehicle safety protocols and maintenance standards.