Accounting Assistant

Position Overview

This role involves carrying out a range of routine bookkeeping and accounting duties. Key tasks include reconciling data, managing payments via counter and mail, keeping financial records, cashiering, processing payments, and preparing bank deposits. Additional responsibilities include payroll processing and addressing customer concerns or inquiries.

Primary Responsibilities

• Receive, sort, and input payment data into computer systems, verifying amounts, vendor details, and preparing bank deposits.
• Handle customer service duties at the counter, such as cash collection, payment processing, and resolving complaints and inquiries.
• Maintain inventory records for purchased supplies and their distribution.
• Receive and confirm time cards and enter corresponding information into the system.
• Process payroll for several departments, reconcile payroll ledgers and records, and track sick leave, vacation, and compensation.
• Execute various office tasks including financial spreadsheets, word processing, data verification, and records retention.
• Assist in posting accounting data to ledgers, journals, spreadsheets, databases, and logs, adhering to established procedures.
• Manage adjustments and contracts for specific accounts ensuring adherence to relevant programs.
• Input, retrieve, reconcile, and analyze fiscal and statistical data, troubleshooting inconsistencies and ensuring proper documentation.
• Reconcile vendor monthly statements and coordinate with vendors regarding purchase orders, invoices, and payments.
• Arrange travel as needed.
• Handle telephone inquiries and direct calls to appropriate staff members.
• Issue permits and process associated regulation, licensing, and permit fees.
• May assist with cashiering at Convenience Centers or Scale House.
• Drive approximately four hours daily as part of job duties.

Additional Duties

• Prepare and process purchase orders, maintain and reconcile account records.
• Transfer expenditure and revenue data from ledgers and journals to spreadsheets for reporting.
• Participate in staff meetings.
• Perform routine dispatching when needed.
• Carry out other related duties as required.

Required Qualifications

• High school diploma or GED plus 15 credit hours of college-level business coursework.
• At least two years of experience in basic bookkeeping or accounting.
• Possession of a valid New Mexico Driver's License or ability to obtain one by hire date.
• Obtain a City Operator's Permit (COP) within six months of hire.