Administrative Assistant

Overview

This opportunity is for UAE Nationals only. Antal International is working with a major UAE government organisation on an important programme to modernise and strengthen the country’s financial infrastructure. The client plays a central role in advancing the UAE financial ecosystem through artificial intelligence, advanced analytics, and modern digital tools.

The role combines front office leadership with executive administration and HR coordination support in a highly confidential, regulated environment. It is suited to someone who can work closely with senior leaders, external stakeholders, and HR teams while maintaining a polished and professional presence.

Title: Administration Assistant / Front Office & HR Support
Location: Abu Dhabi
Salary: AED 15,000 to AED 20,000 plus benefits

Executive and administrative support

• Work directly with senior leadership and executive teams on day-to-day support needs.
• Handle demanding schedules, calendar management, meeting arrangements, and executive coordination.
• Draft presentations, reports, briefing materials, and executive correspondence.
• Arrange internal and external meetings, including agendas, logistics, and follow-up actions.
• Treat sensitive information with a high level of confidentiality at all times.

Front office and stakeholder management

• Run front desk activities and serve as the first point of contact for VIPs, regulators, and visitors.
• Ensure reception services are delivered to a polished corporate standard.
• Manage visitor entry, access procedures, security requirements, and reception administration.
• Act as a bridge between executives, employees, and outside stakeholders.

HR coordination and support

• Assist the HR function with daily administrative work and operational coordination.
• Support onboarding and induction for new hires, including documentation, system access, and setup.
• Keep employee files, records, and HR data accurate and well maintained.
• Organise interview schedules, candidate visits, and recruitment-related logistics.
• Help with HR communications, staff announcements, and employee engagement activities.
• Track attendance, leave information, and HR compliance documents.
• Coordinate with payroll and HR operations teams when needed.

Office and operations management

• Oversee daily office administration to keep operations running smoothly.
• Manage vendors, supplies, and service providers.
• Coordinate facility-related needs and workspace readiness.
• Support procurement requests and contribute administrative inputs for budgeting.

Meetings and events

• Plan leadership meetings, workshops, and internal events.
• Manage logistics for executive sessions and strategic gatherings.
• Ensure meeting rooms are prepared with the right materials and technology.

Additional information

This is a high-trust position within a financially sensitive and highly regulated setting. The successful candidate must be comfortable working with senior stakeholders and handling confidential information while supporting both executive office operations and HR processes.

Compensation

The offered salary range is AED 15,000 to AED 20,000, along with benefits.