Administrative Assistant

About the Company

onsemi (Nasdaq: ON) is focused on pioneering disruptive innovations that contribute to a better future. Specializing in automotive and industrial sectors, the company advances key megatrends including vehicle electrification and safety, sustainable energy grids, industrial automation, and 5G alongside cloud infrastructure. Their unique and innovative product portfolio delivers intelligent power and sensing technologies to address complex global challenges and champion safer, cleaner, and smarter solutions.

Role Overview

The Administrative Assistant will operate within an energetic team providing comprehensive administrative and office support, primarily assisting sales teams, business executives, and site operations to ensure efficient daily functions at the Munich location.

Key Responsibilities

• Act as a unified administrative resource supporting sales, executives, and site operations.
• Coordinate travel arrangements, manage expenses, schedule meetings, and handle logistics for sales and business executives.
• Assist internal departments with documentation, record management, and administrative tasks.
• Oversee general office administration and coordination for the Munich site, including front desk duties, preparation for large meetings (like all-hands gatherings), onboarding processes, data entry, and maintaining smooth office operations.
• Manage and schedule complex calendars involving meetings, interviews, executive engagements, and multi-person logistics, both onsite and virtually.
• Organize team events, business luncheons, meetings, reserve necessary resources, prepare relevant documents, and ensure proper setup.
• Handle business travel bookings and itineraries.
• Submit, monitor, and reconcile expense reports for executives and departments supported.
• Provide assistance with Purchase Requisition processes.
• Serve as a professional point of contact for visitors, candidates, and external stakeholders.
• Maintain spreadsheets, trackers, and databases to support office and business administrative functions.
• Offer backup support to front desk and other administrative assistants to help maintain seamless site operations.
• Support special projects and other tasks as needed.
• Execute front desk duties such as purchase order submissions for software/hardware, updating organizational charts, managing office supply inventory and orders, new employee setups, business card coordination, and daily mail distribution.

Qualifications

• Minimum education: High School diploma or GED; preferred educational background in commercial studies, business administration, office management, or equivalent administrative training.
• At least 2 years of experience in office administration, executive assistance, or related administrative support roles.
• Excellent communication and interpersonal skills.
• Strong attention to detail with the ability to manage multiple tasks in a fast-paced environment.
• Energetic and enthusiastic about interacting with people.
• Experience in a dynamic manufacturing or similarly active work environment is advantageous.
• Demonstrated ability to coordinate and prioritize multiple responsibilities within a rapidly changing environment.
• Ability to thrive in a collaborative team setting.
• Proficiency in both English and German languages.

Additional Information

The hiring team is dedicated to recruiting high-caliber innovators while ensuring candidates receive a positive hiring experience that enhances the company’s reputation as a great workplace. More details about company benefits are available on the company’s career website.