Document Controller (EDMS)

Position Overview

This role seeks a seasoned Document Controller skilled in Electronic Document Management Systems (EDMS) to oversee comprehensive documentation activities primarily in engineering and project environments. The individual will employ expertise in platforms like Aconex, SharePoint, OpenText, Documentum, or similar systems to ensure efficient and compliant management of vital documents.

Key Duties

• Administer and manage documents within EDMS platforms including Aconex, SharePoint, OpenText, Documentum, and their equivalents.
• Oversee the lifecycle of documentation from creation, review, approval, distribution, revision, to archiving stages.
• Guarantee adherence to established document control processes, information management protocols, and project-specific requirements.
• Handle document uploads, indexing, metadata updating, classification, and secure archiving.
• Maintain rigorous version and revision control for engineering and project documentation.
• Track and control document workflows, approval sequences, transmittals, and current document statuses.
• Conduct thorough quality inspections of documents to ensure completeness, accuracy, conformity to naming conventions, and standards.
• Assist in document migration, bulk uploading tasks, enriching metadata, and performing data cleansing.
• Collaborate with engineering, operations, maintenance, and project teams to fulfill documentation needs.
• Prepare reports and dashboards reflecting document progress, compliance levels, and project status.
• Handle document retrieval requests and provide support to end-users encountering EDMS challenges.

Required Skills and Experience

• Proven practical experience working with EDMS solutions such as Aconex, SharePoint, OpenText, Documentum or related software.
• In-depth knowledge of document control disciplines including version control, revision control, and workflow management.
• Competence in document lifecycle handling and information management best practices.
• Familiarity with engineering and project documentation standards and requirements.
• Proficiency in MS Office, particularly Excel.
• Strong communication and team coordination capabilities.

Candidate Profile

• Minimum 3 up to 7 years of experience in document control roles.
• Experience in industries such as Oil & Gas, Petrochemical, Refinery, Chemical, or Energy is advantageous.
• Bachelor’s degree in Engineering or Technology (BE/B.Tech) is mandatory.
• Experience managing a high volume of engineering and project-related documents is preferred.